Advisory Board Relations Manager; DHQ

Position: Advisory Board Relations Manager (DHQ)
Overview

Join The Salvation Army of Greater New York as our Advisory Board Relations Manager, providing essential coordination, communication, and project management to strategically engage our Advisory volunteers. You'll be supporting a network of 18 existing Advisory Organizations and launching additional Advisory Organizations throughout the region. This position will collaborate with local staff, community leaders, and philanthropists to ensure Advisory Organization success and growth, including identifying and researching potential members, participating in recruitment, attending Board meetings, creating and disseminating materials and presentations, and training staff and Advisory Organization members on best practices.

The Salvation Army is a faith-based organization and the largest nonprofit provider of social services and second largest provider of disaster relief in the United States. The Greater New York Division covers New York City, Long Island, Westchester, and the Lower Hudson Valley regions. Within Greater New York, The Salvation Army operates 38 community centers, dozens of soup kitchens and food pantries, three homeless shelters, eight homes for developmentally disabled adults, and sleep-away summer camp, among numerous other programs catering to community needs, such as free daycare, after school programming, seniors' activities, and homeless street-outreach teams.

Working in collaboration with the fundraising and marketing team, and reporting directly to the Divisional Director of Philanthropy, the Advisory Board Relations Manager will be joining a large team of professionals responsible for external relations across in the region.

The candidate must live in the Greater New York City area and be able to commute into the Headquarters office in Manhattan. Frequent travel throughout the GNY Division for site visits and trainings is mandatory. Flexibility to attend fundraising or community events in the evenings is required.

Responsibilities

The Advisory Board Relations Manager is responsible for overseeing a complex network of 18 Advisory Boards, including The Divisional Advisory Board, the Commander's Advisory Council, and many locally based Corps Advisory Councils and County Advisory Boards. Each of these "Advisory Organizations" will require a different level of engagement and participation by the Advisory Board Relations Manager.

Divisional Advisory Board and Commander's Advisory Council Responsibilities:

* Board Management

* Manage all aspects of Divisional Advisory Board Meetings:

* Ensure all meetings are scheduled and timely invites are sent.

* Draft agendas, working collaboratively with Director of Philanthropy and the executive team.

* Ensure all materials are prepared, vetted, and distributed in advance of meetings.

* Manage event logistics.

* Take meeting minutes and share with the Statistics department for records.

* Manage follow-ups and updates for members not in attendance.

* Manage Board Accountability and Timeline:

* Track any tasks assigned/commitments made by Board members and work closely with Director of Philanthropy and others to ensure follow-through.

* Track Board member terms and anticipate roll-offs and gaps to fill.

* Track members' giving and work with donor relations staff on strategies for gift solicitation and ensuring all members are appropriately acknowledged and recognized.

* Develop a regular cadence of Board update emails to support leadership:

* Board Dashboard

* Upcoming Board Member meetings

* Giving updates

* Audit Board materials and ensure proper updates and storage.

* Maintain the Active Board list - contact information, location, degree, workplace, title, etc.

* Committee Management

* Directly manage the Nominating and Governance Committee and Fundraising and Marketing Committees of the Divisional Advisory Board.

* Coordinate all meetings logistics, develop agendas, create meeting materials, and disseminate to members.

* Complete all follow-up tasks independently or in coordination with Committee Members or staff.

* Coordinate with colleagues to ensure all other Divisional Advisory Board Committees have regularly scheduled meetings.

* Collect meeting minutes for records.

* Board Stewardship

* Create and distribute a bi-monthly Advisory Board newsletter with high-level organizational updates, public relations and fundraising information, messages from the Divisional Leadership, and upcoming events

* Develop, Maintain and Implement Board Communications and Engagement Calendar - map out plan for the year ahead of touchpoints, including events, communications and other touchpoints for leadership and members of the Board.

* Review 1:1 Board Member meeting plan and schedule meetings.

* Meet with Donor Relations to discuss Stewardship plans for Board members. Determine if any events are upcoming and how best to lead.

* Plan and execute multiple Board social events each year:

* Identify hosts and location.

* Manage invitations and guest list.

* Coordinate catering, decorations, AV or other…