Bookkeeper

Bookkeeper – Medical Training Institute of New York

Pay: $20 – $25 an hour

Job Type: Part‑time

We seek a self‑directed and experienced Bookkeeper/Administrator to become an integral part of our team. The successful candidate will be responsible for financial analysis, forecasting, accounts payable, accounts receivable, collections, and financial reporting.

• Maintain accurate accounting records, including but not limited to bank accounts, general ledgers, income and expense accounts, assets, and liabilities.
• Invoicing customers, posting private payments, as well as government funds.
• Maintaining accounts receivables records for the corporation; post adjustments to A/R such as write-offs, withdrawal adjustments, and other related general journal entries.
• Billing of Rehab/WIA agencies and making necessary collection attempts.
• Generate, post, and make bank deposits.
• Issue refunds to students, Student Loan Corporation, and ICC Federal Funds by the due date (30 days after the withdrawal date).
• Ensure the accuracy of student over payments requested by the Financial Aid Department, issue student checks, and return checks to the Financial Aid Officer.
• Manage all payables for all campuses, including but not limited to vendor payables, employee expense reimbursements, and monthly rent expenses.
• Assist independent auditors during the annual financial audit and Title IV audit.
• Maintain vendor files.
• Direct purchase requisitions to the supervisor for approval and ordering information.
• Monthly bank account reconciliation (checking account, payroll account, and credit cards).Keep accurate records of liabilities and pay by due dates.
• Maintain record of all company’s inventory of assets.
• Maintain a record of all company equipment, software, furniture, fixtures, and leasehold improvement depreciation schedules; remove assets from schedules when no longer in use.
• Provide administrative support to the President, including but not limited to the security of corporate records, meeting minutes, and records of the corporation and its ownership.
• Answer all departmental inquiries.
• Other duties assigned by supervisor.
• Process daily reports for new registration and registration changes.
• Process term billing.
• Ensure accurate billing by regularly auditing student accounts for accuracy.
• Contact students as deemed necessary in requesting payments due.
• Track student accounts throughout their program to ensure timely payments, refunds, or handoff to collection.
• Financially clear students to start classes.
• Invoice and follow up with corporate partners for payment.
• Provide timely customer service to students and university departments.
• Assist with backup in the office as needed.
• Other duties as assigned.
• On occasion, this position may be required to work Saturdays for University events.

• Bachelor’s Degree in Accounting, Finance, or a related field.
• Minimum three years of accounting experience in a senior accounting or financial management role.
• Strong interpersonal and communication skills.
• Impeccable analytical and organizational skills.
• Self‑motivated and self‑directed.
• Ability to work closely with the senior management team.
• Previous experience in accounting management or other related fields.
• Proficient with MS Office.
• Accounting Software (Quick Books Online and Advantage).
• Strong leadership qualities.
• Strong analytical and critical thinking skills.
• Excellent written and verbal communication skills.
• Able to meet deadlines.
• Experience managing staff.
• Bilingual (English and Spanish).
• Minimum of three years of experience as a bookkeeper or relevant work experience in accounting.
• Typing speed of at least 35 words per minute.
• Basic computer skills and internet navigation.
• Experience with Quick Books.
• Ability to communicate well, verbally and in writing.
• Flexible availability: evenings and weekends may be required.

Mid‑Senior level

Full‑time

Accounting/Auditing and Finance

Education Administration Programs