Accounts Payable Specialist; Part-Time

Client:
Saas Company
Role:
Accounts Payable Specialist (Part Time)
REMOTE
Payrate: $27/hr -$30/hr
6 month contract with potential of extension

Hours:

25 hours/week with potential for more
Preferred schedule: 5 hours/day, 5 days/week (could be flexible) (Examples: 11:00am–4:00pm EST or 10:00am–3:00pm EST) Open to all timezones

*** Similar industry experience in the SaaS/AI tech space is highly preferred

*** Any experience with any of the following systems is highly preferred:

The Accounts Payable Specialist is responsible for managing day-to-day AP operations, including invoice processing, vendor communication, receipt compliance, and approval follow-ups. This role partners closely with vendors and internal approvers to ensure timely and accurate expense processing while adhering to internal policies.

• Accounts Payable Processing

• Process invoices, employee expense (T&E) charges, and receipts accurately and on time

• Review invoices for accuracy, proper coding, policy compliance, and due dates

• Route invoices for approval and ensure required documentation is attached

• Perform OCR scanning and validation of invoices and receipts

• Vendor Management & AP Inbox

• Monitor and manage the AP inbox; respond to vendor inquiries promptly

• Direct vendors to submit invoices and questions through the AP inbox

• Provide Tipalti submission links and assist with vendor onboarding as needed

• Serve as a primary point of contact for vendor AP-related issues

• Approvals & Follow-Ups

• Proactively follow up with internal approvers to ensure timely approvals

• Communicate clearly and professionally; escalate delays when necessary

• Track outstanding approvals and maintain visibility on invoice status

• Receipts & Expense Compliance

• Follow up with employees regarding missing or itemized receipts

• Review receipts for policy compliance and proper documentation

• Resolve discrepancies related to receipts and expense submissions

• Reconciliations & Accounting Support

• Perform prepaid insurance reconciliations, including tracking beginning balances and monthly amortization

• Assist with basic general ledger activities (excluding bank reconciliations)

• Support AP-related month-end close activities as needed

• 2+ years of accounts payable or related accounting experience (level flexible)

• Experience with AP systems and OCR invoice processing tools (Tipalti a plus)

• Strong understanding of AP workflows, invoice approvals, and vendor management

• Basic general ledger knowledge

• High attention to detail and strong organizational skills

• Excellent written and verbal communication skills

• Ability to manage follow-ups diplomatically and persistently

• Experience in a fast-paced or high-volume AP environment

• Familiarity with prepaid expense amortization

• Prior experience supporting audits or month-end close