Accounts Payable Specialist

Compensation: $22–$30/hr (depending on experience) + bonus potential

JD Watches NYC is a luxury watch and jewelry company specializing in authentic, high-end timepieces. We are known for exceptional client experience, fast-paced operations, and a high standard of professionalism. We’re seeking an Accounts Payable Specialist to support our finance department and help maintain smooth vendor and expense operations.

The Accounts Payable Specialist is responsible for managing the full AP cycle, ensuring vendors are paid accurately and on time, and supporting financial organization across the business. This role requires strong attention to detail, communication skills, and the ability to thrive in a fast-paced environment.

• Process vendor bills, invoices, and expense reports accurately and efficiently
• Match invoices to purchase orders and delivery/receiving documentation (when applicable)
• Ensure proper approvals are obtained before payments are released
• Maintain vendor records, payment terms, W-9s, and documentation
• Communicate professionally with vendors regarding payment status, billing questions, or discrepancies

• Prepare weekly AP batches (ACH, wire transfers, checks, credit card payments)
• Track vendor balances, due dates, and recurring payments
• Assist with negotiation of vendor terms where needed
• Reconcile AP aging reports and vendor statements
• Support month-end close by organizing bills, receipts, and documentation
• Help ensure AP entries are correct in Quick Books (or company accounting system)
• Provide AP summaries and weekly cash requirement updates to leadership

• Maintain organized digital filing of invoices and payment confirmations
• Assist with internal audits, documentation requests, and general finance support
• Work closely with operations and inventory teams to resolve billing mismatches

• 2+ years of Accounts Payable experience (retail, luxury, or inventory-based business preferred)
• Strong understanding of AP fundamentals, invoice processing, and vendor management
• Proficiency in Quick Books (preferred) and Google Workspace/Excel
• High attention to detail and accuracy
• Reliable, organized, and able to manage deadlines
• Professional communication and customer service mindset

• Experience with inventory-based businesses (jewelry, watches, luxury retail, or ecommerce)
• Familiarity with credit card reconciliation and expense platforms
• Comfort working in a high-volume, fast-moving environment