Medicaid and Tuition Billing Assistant

and the job listing Expires on March 6, 2026

Location: Administrative Office – New York, NY

Position Type: Full Time

Education Level: Bachelor’s Degree

Salary Range: $55,000 – $60,000/year

Travel: None

Shift: Day

This position is responsible for:

• Assisting with processing claims for participants in the agency’s Community Service and Education Programs, ensuring accurate client and student billing information.
• Maintaining and reconciling social security funds for individuals residing in agency residences, along with records related to Tuition and Evaluation billing.

• Enter Medicaid billing/claims in Millin Software in compliance with OPWDD guidelines
• Coordinate with community service program staff to ensure proper documentation for residents
• Record revenue in Sage Intacct financial system
• Post monthly cash receipts and record payments in Accounts Receivable
• Perform quarterly reconciliations of revenue billed under Medicaid rates versus general revenue accounts
• Assist in monthly review of Accounts Receivable aging report
• Manage social security payments for residents in Community Service programs
• Serve as primary backup for Tuition and Evaluation billing

• Support general accounting tasks: journal entries, AP adjustments, accruals, schedules, month-end close procedures
• Assist with the annual financial audit process
• Participate in ad-hoc projects as assigned

Education:

• Bachelor’s degree in Accounting, Business, or a related field

Experience:

• Minimum of 3 years in billing and accounts receivable
• Experience with Medicaid billing is a plus
• High accuracy and attention to detail
• Adaptability to workplace changes
• Strong written and verbal communication skills
• Ability to work well with diverse personalities
• Organized approach to tasks; systematic work habits
• Effective problem-solving abilities, proactively addressing work-related challenges
• Dependability and accountability in role execution
• Functional knowledge of computerized accounting systems and strong proficiency in MS Word and Excel

Birch Family Services provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or other protected status.