Accounts Payable​/Payroll Associate Director

At Planned Parenthood of Greater New York (PPGNY), our greatest strengths are the employees who empower every individual with the information, resources, and care they need to live happy, healthy lives.

Picture yourself here:
We are a team of trusted health care providers, educators, and fierce advocates committed to advancing equity and improving health outcomes in communities that face systemic barriers to quality, innovative sexual and reproductive health services— including birth control, pregnancy testing, emergency contraception, cancer screenings, STI testing and treatment, HIV testing and prevention, transgender hormone therapy, wellness exams, crisis counseling, and financial counseling.

PPGNY also proudly provides compassionate, nonjudgmental abortion services.

The Accounts Payable & Payroll Associate Director oversees biweekly payroll processing and full‑cycle accounts payable to ensure accurate, timely, and compliant financial operations.

• Supervises payroll staff
• Reviews payroll preview biweekly for accuracy once completed by financial clerk/accountant
• Develops and maintains standard payroll distribution reports, utilizing ADP effectively
• Prepares payroll and FTE analytics by department and by HR title; ensures payroll is properly allocated to correct departments, programs, and locations
• Develops ADP or other system reports to provide data such as turnover %, overtime hours and dollars by position/location, vacant positions, PTO and sick time trends, and high paid staff for 990 reporting
• Prepares payroll journal entries for payroll expense, accrual and PTO accrual for review by controller
• Reviews temporary support expense reconciliation completed by financial clerk/accountant and analyzes spending compared to budget and prior year
• Works closely with payroll vendor to automate payroll and related accounting processes
• Reconciles 401(k) contribution and safe harbor matching contributions with Fidelity
• Performs periodic audits of 401(k) information to ensure compliance
• Performs continuous process improvement to ensure maximum use of ADP functionality

• Supervises AP staff
• Monitors adherence to vendor payment terms
• Reviews all contracts to ensure invoices are consistent with contractual arrangements
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense accounts and inventory records
• Updates expense distribution codes for accurate allocations
• Analyzes expense reports and other invoices for accuracy and eligibility for payment
• Reconciles accounts payable, accrued expenses, prepaids to the general ledger and other supporting documentation
• Works collaboratively with the materials management group to monitor open POs and follow up on missing invoices
• Maintains invoice approval hierarchy within the purchasing/AP system to comply with policies
• Develops and maintains standard expense reporting, including AP aging, top vendor usage reports, and new vendor reports
• Prepares cash requirement projections, utilizing AP aging and vendor terms
• Ensures proper recordkeeping of purchases for tax preparation and audits
• Ensures employer identification numbers or SSNs have been collected from all vendors for 1099s
• Performs continuous process improvement to limit paper invoices, accelerate approval, and enhance system utilization

• Performs other related duties as assigned
• Documents key processes

• Bachelor’s degree required, preferably in accounting or finance
• Minimum of 5 years of accounting and payroll experience including prior supervisory experience

• Requires physical ability to perform site walkthroughs and inspections, prolonged sitting, repetitive computer use, standing, walking, bending, lifting up to 15 pounds, visual acuity for screens and reports, auditory and oral communication, use of standard office equipment.

• Generous PTO and holiday schedule
• Medical, dental, and vision coverage options for you and eligible dependents
• FSA, HSA, commuter pre‑tax reimbursement funds
• Short‑ and long‑term disability,…