Accounts Payable Specialist

Responsibilities

• Process high volume vendor invoices from invoice receipt through payment, ensuring appropriate approvals, coding to general ledger accounts and in compliance with company policies
• Review all invoices to determine if use tax applies and calculate use tax accordingly
• Maintain vendor data, including setup, bank verification, W-9 collection and 1099 status
• Handle all vendor related issues and questions
• Perform 3 way match for order related purchases
• Process and enter all employee expense reports in accordance with company policy; audit submissions for receipt matching and business documentation; follow up with employees to resolve exceptions
• Monitor and reconcile A/P aging; research and clear open items, credits, duplicate payments, and unapplied balances
• Assist with weekly pay run
• Support annual 1099 data collection and filing
• Scan, organize and file all invoices electronically
• Assist with various month end related tasks such as prepaid rent and vendor accruals
• Assist with year-end audit and other ad hoc tasks
• Manage AP inbox and provide responsive support to vendors and employees regarding invoice status, expense policy related questions and any other matters that arise

• Associate or bachelor’s degree in accounting or finance preferred
• 3+ years of accounts payable experience
• Strong understanding of GAAP basics as applied to accounts payable, accruals and expense recognition
• Excellent verbal and written communication skills
• Strong analytical skills and attention to detail
• Solid understanding of sales/use tax reporting and requirements
• Proficient with Microsoft Office
• Advanced Excel skills, including vlookups and pivot tables
• Works well independently and collaboratively