Staff Accountant

Description

Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap‑around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems‑change advocacy.

Our services are available in 12 locations throughout New York City.

Staff Accountant will be a generalist. They will support the accounts payable, payroll and the procurement functions of the accounting department, including principal responsibility for all aspects and facilitation of the AP checks, Metro/Omny cards distribution, posting of related accounts to the general ledger and associated compliance reporting for Sanctuary for Families. They will assist and support the Payroll Manager in all areas of payroll processing and will assist the Director of Procurement and Purchasing Services in purchasing, and perform other related duties as assigned by supervisor(s).

• Prepare and process invoices and check requests.
• Verify all invoices received are correct and that the services were received and completed before payments are made.
• Ensure the accuracy and timely processing of weekly check printing, including emergency checks as needed.
• Post financial data to appropriate accounts and cost centers in our financial management system.
• Maintain and update files for payment documents, invoices and purchase orders, and accounts payable.
• Interpret and apply policies and procedures to resolve errors and discrepancies.
• Maintain, handle and distribute the agency’s Metro/Omny cards along with the entry posting and program allocations.

• Assist and support Payroll Manager in all areas of payroll processing, such as collecting, calculating, entering data, and compiling summaries, and other duties.
• Serve as backup to the Payroll Manager to ensure timely and accurate payroll processing, as needed.

• Maintain complete documentation for purchases, including requisitions, confirmations, packing slips, and approvals.
• Track and record receipt of goods and services, including quantities, pricing, discounts, and delivery status.
• Monitor open orders and follow up with vendors to ensure availability, timely delivery, and issue resolution, escalating concerns when necessary.
• Verify required departmental approvals prior to order placement.
• Maintain organized records of agency-wide purchases and office supply orders.
• Coordinate delivery, receipt, inspection, and return of purchased goods, including documentation of damaged, defective, or unusable items.
• Perform data entry related to purchasing activity and maintain accurate records in the system.
• Process authorized purchase requisitions, converting them to orders.
• Obtain quotes and prepare product/vendor comparisons.
• Reconcile vendor usage reports and contracted services with monthly invoices and allocated expenses.
• Prepare purchasing and expense reports and submit complete order documentation to Accounts Payable for vendor payment processing.

• Ability to work cooperatively and collaboratively and communicate well with all levels of employees, management, and external agencies.

• BA/BS in accounting and a minimum of two (2) years experience in non‑profit accounting.
• At least two (2) years of experience in accounts payable and purchasing.
• Experience with Workday software is a must, preferably the AP and Procurement objects.
• Proficiency in payroll software, preferably Paylocity.
• Strong proficiency in Microsoft Office, including MS Word and Excel.
• Strong analytical and organizational skills with a high level of attention to detail.
• Ability to work independently and manage multiple responsibilities with limited supervision.
• Ability to communicate with a broad range of people.

Budgeted Salary: $67,845.00 -…