Accounts Payable Associate

Overview

Kforce's client, one of New York's most respected Real Estate developers, seeks an Accounts Payable Associate. This in-office role offers competitive compensation/benefits and a great work environment.

• Accounts Payable Associate will collect and process project invoices including trade AIA G702/703 (AIA)
• Process construction and consultant invoices via eBuilder
• Process overhead invoices, including receiving invoices and payment processing via Timber Scan workflow
• Verify accuracy of invoices, including project name, commitment number, services rendered, period incurred and quantity, unit price and invoice amount
• Ensure mathematical accuracy and completeness of supporting documents for each invoice
• Keep project payments on schedule, closing the books each month on the designated timeline
• Complete the accrual process for assigned projects using Sage or Timber Scan
• Pay online utility bills as required
• Monitor property taxes
• Verify vendor contract and change order execution for AIA billings
• As an Accounts Payable Associate, you will ensure contracts, commitments and change orders are properly executed
• Review commitment to ensure budget is available prior to processing invoice
• Track invoices not processed
• Liaise with Project Management Team
• Send weekly report to the project team regarding invoice status including any change orders or commitments that need to be processed
• Respond to payment inquiries from project team and vendors
• Process checks via Avid Pay and Sage
• Review Payable Aging
• Work across multiple projects and properties simultaneously

• Bachelor's degree preferred
• 3+ years of high-volume Accounts Payable experience
• 2+ years of experience in the real estate industry
• Must know how to read and understand an AIA application
• Knowledge with Timerline, eBuilter, A+ (preferred)
• Excellent understanding and execution of AIA review and QA for errors
• Proficiency in tracking open invoices not yet uploaded to the system;
  Ability to review invoices/AIA against commitment and change orders
• Proficient in using E-Builder and Timber Scan to process open invoices for payment and Sage 300 system for tracking paid and open invoices
• Basic Excel skills
• Willing to work in office in midtown Manhattan

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note:

Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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