Account Payable Specialist , NY, Operations

New York, NY, USA

057NM0426

We are seeking an experienced Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist will be responsible for managing all aspects of accounts payable, ensuring accurate and timely processing of invoices, and maintaining vendor relationships. This is a vital role within our organization, as it directly impacts our financial operations.

• Process and code invoices, ensuring accuracy and adherence to company policies.
• Review and reconcile vendor statements to ensure all payments are up to date.
• Prepare and process weekly check runs or electronic payments.
• Daily transfer data from custom brokerage operating system to accounting system.
• Upgrade electronic payments with ACH, direct pay, wire, etc.
• Annually print out 1099 forms to vendors.
• Respond to vendor inquiries and resolve any discrepancies or issues.
• Maintain accurate records of all accounts payable transactions.
• Assist with month‑end closing activities, including account reconciliations.
• Prepare ad‑hoc reports.
• Collaborate with other departments to ensure proper coding and approval of invoices.
• Generate and issue customer invoices, ensuring accurate matching with purchase orders and agreed terms.
• Verify billing details, pricing, and quantities to maintain accuracy and compliance with company policies.
• Perform credit card reconciliations, ensuring all transactions are properly recorded and supported.
• Monitor and reconcile accounts to identify discrepancies and resolve them in a timely manner.
• Process and submit payments, ensuring accuracy and adherence to payment schedules.
• Maintain organized financial records and documentation for audit and reporting purposes.
• File monthly, quarterly, yearly taxes, sales tax, use tax, and other related filings.
• Assist with audits by providing necessary documentation and support.

• Strong understanding of financial concepts and principles.
• Experience with accounting software such as Sage 300, Editrade, Microsoft Office.
• Knowledge of governmental accounting practices is a plus.
• Excellent attention to detail and accuracy in data entry and record keeping.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

• 40 hours per week.
• 8‑hour shift.
• Monday to Friday.
• Fully on‑site (not remote).
• Bonus opportunities.