Accounting Assistant

Snøhetta is an international, interdisciplinary architecture and landscape architecture firm with studios worldwide. The US office is working on architectural, interior, and landscape projects associated with libraries, performance spaces, master plans, academia, museums, park planning, and public plazas throughout the Americas.

We are looking for an Accounting Assistant to join our Finance team based in New York. This position reports to the Accounting Manager and supports the day-to-day financial operations of the studio. This person will be the key point of contact for the Finance team, helping to field inquiries, gather information and support processes. The ideal candidate is professional, reliable, and detail-oriented, with a friendly demeanor and a knack for getting things done accurately, on time, and with flexibility.

The Accounting Assistant will be responsible for the following focus areas:

• Daily invoice intake, processing, and recording of cash transactions
• Weekly payment runs in a timely and accurate manner
• Identifying opportunities to improve A/P workflows and efficiencies
• Perform monthly account analyses and reconciliations, including credit card reconciliations
• Prepare monthly adjusting journal entries, as needed

• Review and process employee expense reports on a bi-weekly basis
• Ensure accuracy and proper general ledger (GL) coding
• Post weekly timesheets and review for completeness and accuracy
• Send weekly reminders to staff for timesheet submissions
• Monthly project expenses reviews
• Coordinate with the Project Accountant & Project Managers to ensure timely and accurate expense reporting.
• Continue to develop and improve the Expense Report processes

• Work closely in conjunction with the Project Accountant to execute Accounts Receivable and Project Costing tasks
• Maintain project billing data, including contract values and amendments
• Draft client invoices, including compiling and attaching required backup documentation
• Follow up with consultants on missing invoices or required documentation
• Process and apply cash receipts
• Monitor AR aging and support collections follow-up
• Respond to client billing inquiries and coordinate issue resolution

• Main support contact within the Finance Team. You will be expected to field all internal and external inquiries.
• Assist with month-end close processes
• Support during year-end audit and any other statutory audits.

• Proficient in MS Office Suite, and Adobe Acrobat
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• High level of attention to detail and accuracy
• Professional demeanor, ability to handle confidential and sensitive information
• Experience in a professional services organization (preferred)
• Experience with Deltek Vantagepoint software (preferred)

• Bachelor's degree in Accounting, Finance or Business Administration preferred
• 2+ years’ experience in a role of similar capacity

The Accounting Assistant is a member of the Finance Team and reports directly to the Accounting Manager, with overall reporting to the CFO. This role works closely with the Project Accountant and will regularly liaise with the Leadership Team, Office Administration team, and Project Managers.

• Generous Paid Time Off to rest and recharge throughout the year. Over 40 days of PTO (vacation, sick, holidays and professional development). Plus floating holidays to time that’s reflective of one’s culture, background, and identity. Our US offices close from Christmas to New Year’s day, so everyone in the studio can unplug.
• Growth and career development we are committed to supporting your professional growth through a formal Mentorship Program, licensure support, an educational stipend, and monthly knowledge-sharing opportunities.
• Comprehensive health, dental and vision coverage
  , including a fully funded medical reimbursement program and flexible spending accounts (FSA) to cover additional health expenses.
• Family support benefits
  , including company-paid parental leave and return-to-work plans. Dependent Care FSAs for school-aged children or elder relatives. NY Paid Family Leave to care for loved ones in a time of need.
• 401(k) plan with matching and a steady vesting schedule. Company-paid life insurance with the option to top up. Annual discretionary bonus at year-end.
• Connect with colleague
  s informally through lunch breaks , meet-ups in the kitchen with snacks, coffee or other tasty beverages. Or, take advantage of year-round Half Day Fridays and plan an outing with others.

$58,500-$65,000