Accounts Payable Specialist

Client:
Logistics | Role:
Accounts Payable Specialist | New York City, NY (Queens area) | Fully Onsite | Salary Range: $65,000-$85,000

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. This role is responsible for managing a high volume of supplier invoices and payment processing activities within a predominantly manual accounts payable environment. The successful candidate will demonstrate strong ownership, exceptional attention to detail, and the ability to work independently with minimal supervision while maintaining accuracy and meeting deadlines.

This is an excellent opportunity for an experienced AP professional who thrives in a fast-paced setting, enjoys problem-solving, and can effectively prioritize competing demands.

• Process high volumes of supplier invoices accurately and efficiently within established timelines.
• Perform manual invoice matching, coding, validation, and data entry.
• Manage end-to-end accounts payable processes from invoice receipt through payment.
• Investigate and resolve invoice discrepancies, pricing variances, and supplier queries.
• Reconcile supplier statements and proactively identify outstanding issues.
• Liaise with internal stakeholders and external suppliers to obtain approvals and supporting documentation.
• Prepare and process weekly and monthly payment runs.
• Ensure compliance with company policies, financial controls, and approval authorities.
• Maintain accurate vendor records and supporting documentation.
• Monitor AP inboxes and respond to supplier enquiries in a timely and professional manner.
• Assist with month-end close activities, including accruals, reconciliations, and reporting requirements.
• Identify process inefficiencies and recommend improvements to enhance accuracy and productivity.
• Take ownership of assigned workload and independently manage priorities to ensure service levels are maintained.

• 3+ years of Accounts Payable experience in a high-volume environment.
• Proven experience working within manual or semi-automated AP processes.
• Strong understanding of invoice processing, supplier reconciliations, and payment cycles.
• Excellent attention to detail with a high degree of accuracy.
• Demonstrated ability to work autonomously and make sound decisions within defined guidelines.
• Strong problem-solving and investigative skills.
• Effective time management and prioritization abilities.
• Intermediate to advanced Microsoft Excel skills.
• Strong communication and stakeholder management skills.
• Ability to remain calm and organized while managing large workloads and tight deadlines.