Payroll Specialist Brookville flex

Description

Payroll Specialist – Brookville location. Mon‑Fri 9‑5p flex as needed. Perform all daily payroll functions and complete and distribute payroll by processing all biweekly, off‑cycle, bonus, quarterly, and year‑end payrolls in a timely manner for all companies, including AHRC Nassau, Nassau County AHRC Foundation, Inc., Citizens Options Unlimited, Inc., Brookville Center for Children’s Services (BCCS), and Advantage Care Diagnostic and Treatment Center, Inc.

• High School diploma or equivalent and 3‑5 years of UKG payroll and time and attendance experience.
• Computer proficiency in all Microsoft Office Suite applications.
• Working knowledge of Ulti Pro or similar payroll software programs.
• Excellent numbers proficiency and typing; strong oral and written communication.
• Must be organized, detail‑oriented, and possess solid understanding of payroll practices and confidentiality.
• Must be able to take directives, take initiative, multi‑task and prioritize responsibilities.

• Collect, audit, and process all transactions including bi‑weekly, bonus, and off‑cycle payrolls to ensure payments are processed accurately, efficiently, and on a timely basis.
• Audit manual timesheets and electronic timesheets to be entered into payroll templates, create CSV files, and import them into the payroll database to calculate payments and generate paychecks, direct deposits, and pay cards.
• Ensure overtime payments are processed and allocated accurately.
• Reconcile imported payroll data with audit reports prior to transmission.
• Assist and cross‑train to understand the transmission of bi‑weekly payrolls, processing of quarterly adjustments, and year‑end reporting.
• Assist with various audit reports before and after transmission of payroll (e.g., employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register).
• Assist with generating and auditing payroll registers, entering third‑party sick manually or processing with an off‑cycle payroll, balancing bi‑weekly tax reconciliation, and liability reports.
• Identify and review employee pay discrepancies, payroll tax liabilities, tax discrepancies, and adhere to all state and federal regulations for employee payroll processing and company tax status.
• Assist with quarterly and year‑end reports, third‑party sick pay, car‑allowance adjustments, group term life, and profit‑sharing eligibility for Form W‑2 reporting and distribution.
• Process, verify, and assist with audits and employee updates to payroll database: new hires, transfers, terms, address change for tax purposes, rate changes, and accruals.
• Ensure accuracy of PTO benefits for employees according to their company policy handbook and generate reports for distribution.
• Review employees on leave of absence, PFL, and suspension status for accuracy of payment and accrual updates.
• Maintain knowledge of wage garnishments and cross‑train to assist with the reviews, data entry updates, and processing.
• Assist with data entry of direct deposit, pay cards, membership, and 529 plans.
• Maintain banking correspondence and contacts related to positive pay, direct deposits, pay cards, deposits, withdrawals, or tax questions and discrepancies.
• Assist with special projects as requested by supervisors.
• Prepare and distribute paper checks.
• Organize and maintain filing for all company payrolls to be stored securely and confidentially.

• Maintain compliance with current changes to federal and state DOL and IRS regulation laws.
• Generate Business Intelligence reports for payroll auditing and employee verification.
• Assist Sr. Payroll Specialist and supervisor with correspondence regarding payroll cases and internal/external audits to ensure they are addressed in a timely manner.
• Maintain communication with Sr. Payroll Specialist, Payroll Supervisor, and Assistant Manager regarding any immediate payroll‑related issues or concerns.