Accounts Payable Supervisor; Domestic Operations

Requirements

• 3 – 5 years work experience within Accounts Payable
• Superb attention to detail
• Strong computer skills (Great Plains experience preferred)
• Able to perform in high pressure situations
• Problem-solving skills
• Understanding our chart of accounts
• Basic understanding of GAAP accounting as relates to payables
• Super written and spoken communication skills
• Bachelor’s degree or appropriate job experience (Accounting or Finance preferred)
• General office management experience very useful
• Mindset to continuously improve the work process

• The Accounts Payable (Domestic Operations) Supervisor is an integral position within the Accounting department and is responsible for the verification, processing and payment of all operational invoices (in our business this means all payments that are not project related sub-contractors)
• This includes employee reimbursements, non-project related suppliers, tax and other regulatory authorities
• Oversee proper GL coding as relates to GAAP accounting
• Guides and advises junior staff on questions about the application of accounting rules
• Is the point of contact for other managers and responsible for facilitating a working relationship between different departments
• Resolve payment issues and answer payment questions from company vendors
• Police expenditures – ensure that they are within policy/guidelines
• Monitor the default coding in the Accounting system to ensure accuracy with regards to G/L accounts
• Advise on proper GL coding as it relates to accruals, prepaid expenses and capital expenditures including fixed assets
• Work as a team player and foster an environment of teamwork
• Issue checks to vendors
• Lease/loan payments – recurring payments to be made in accordance with underlying documents
• Operations recurring payments – monthly payments for rent, telephones, internet and other services
• Operations invoiced payments – irregular payments for invoiced items (non-linguistic vendors)
• Employee reimbursements
• Government Agencies and Taxation Authorities
• Issue checks for client refunds upon request from Accounts Receivables (AR)
• Issue replacement checks upon request from Payroll
• Ensure invoices are approved in a timely manner in the Accounting system
• Review invoice batches daily to ensure proper codes were used
• Post daily batches
• Check for inter-company codes and override defaults
• Research issues as required
• Review the work of specialists and catch errors
• Conduct invoice audits of expenses
• Improve processes and make them more efficient
• Communicate with our bank representatives to process paperwork and review returns and exceptions
• Maintain an open line of communication with other departments (especially Finance and Operations), TPT offices and vendor AR departments – enabling the AP process to flow efficiently
• Review employee timesheets and perform annual reviews
• Coach staff on how best to navigate non-standard challenges