Payroll Clerk

Payroll Clerk

Hubstaff – Manhattan, New York, United States

We are seeking a reliable Payroll Clerk to process payroll for our employees on a weekly/bi-weekly/monthly basis. You will ensure the accurate collection of timesheets, calculation of wages, and timely disbursement of paychecks. The ideal candidate has a sharp eye for detail, experience with payroll software, and a fundamental understanding of payroll taxes and labor laws.

• Collect, verify, and input employee time and attendance data.
• Process payroll cycles accurately and on schedule using payroll software (e.g., ADP, Paychex, Quick Books, Gusto).
• Calculate wages, overtime, bonuses, commissions, deductions, and reimbursements.
• Respond to employee questions regarding payroll, time‑off balances, and deductions.
• Prepare and distribute physical or digital paychecks/direct‑deposit advices.
• Reconcile payroll accounts and prepare monthly, quarterly, and year‑end tax reports (e.g., W‑2s, 1099s).
• Maintain strict confidentiality of employee records and payroll data.
• Collaborate with HR to ensure new hires, terminations, and status changes are reflected in payroll.
• Assist with audits by providing records and documentation as requested.

• High school diploma or equivalent; associate’s degree in Accounting, Finance, or related field preferred.
• Minimum 12 years of experience in payroll processing, accounting, or administrative finance.
• Strong understanding of federal, state, and local payroll regulations (e.g., FLSA, wage garnishments, tax with holdings).
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables, basic formulas) and payroll software.
• Ability to handle sensitive information with discretion and integrity.