Nonprofit Senior Accountant: GL & Cash Reconciliation

Location: New York

Senior Accountant
- Non profit
Location:
Onsite NYC
Pay rate: $40-52 per hour, long term contract

We are seeking a detail-oriented and experienced Accounting Analyst / Staff Accountant to join our clients non-profit finance team, reporting directly to the Controller and Interim CFO. This role is essential for maintaining the accuracy of our daily general ledger and cash management functions, with a strong emphasis on system-driven data analysis and reconciliation.
This position offers the opportunity to play a vital, hands-on role in our financial operations, ensuring compliance and efficiency across key accounting cycles within a mission-driven environment.

Key Responsibilities
1. General Ledger & Financial Analysis

• Conduct in-depth analysis of the General Ledger (GL) to identify missing entries, particularly regarding prepaids, accruals, and invoice creation, ensuring automated system transactions are complete and accurate.
• Review all expenses recorded as prepaid assets to ensure they are accurate and properly classified.
• Maintain and update a detailed monthly amortization schedule for all prepaid expenses, verifying the system's correct monthly amortization.
• Conduct account analyses and prepare supporting financial reports as assigned.

2. Cash Management & Reconciliation

• Record, code, and manage all incoming cash transactions in the GL accurately and in a timely, daily manner.
• Prepare and complete monthly bank reconciliations, thoroughly investigating and resolving all reconciling items for Supervisor sign-off.
• Manage and record general ledger entries for stock gifts.
• Reconcile transactions from the donor database and Bursar database with the General Ledger monthly to ensure completeness and accuracy.
• Maintain comprehensive schedules for cash clearing accounts and interest income.
• Manage outstanding check lists and collaborate with the Supervisor on escheatment processes.
• Organize and maintain supporting documentation for all cash receipts in compliance with institutional record retention policies.

3. Process Documentation & Support

• Document and regularly update comprehensive workflows and procedures related to all cash management processes.
• Maintain and monitor cash deposit logs and a list of all bank accounts, including their type, interest rates, and authorized signers.

Qualifications & Requirements

• 3+ years of strong, professional accounting experience is required.
• Prior accounting experience within a non-profit, foundation, or educational institution is highly desirable.
• Direct experience with Workday is highly ideal; candidates with expertise in other large ERP systems such as Net Suite, Oracle, or SAP will be considered.
• Required proficiency in Microsoft Excel, including the ability to utilize functions like Pivots and VLOOKUP's.
• Excellent attention to detail and strong analytical skills.
• Proven ability to meet deadlines and manage multiple accounting tasks simultaneously.
• Bachelor's degree in Accounting, Finance, or a related field is preferred.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please…