Bookkeeper​/Account Specialist

Job Overview

RISE Architecture is an architecture firm with projects in the 5 boroughs. We are based in Industry City, Brooklyn, an innovative area with creative building spaces and many amenities. We are looking for an enthusiastic, self‑motivated and an extraordinary Account Receivable Specialist to join our team.

• Working with Quick Books
• Manage activities including protocols, policy, and procedure development.
• Creating journal entries such as entering invoice information and recording banking transactions in the bookkeeping database.
• Creating invoices, sending them to clients, and following up on collection of funds and confirming due dates for payment with clients.
• Following up on a weekly basis with consulting staff and ensuring that their expenses have been successfully recorded.
• Oversee private pay collections and ensure appropriate steps are being taken.
• Evaluating and analyzing reports and data to inform management of problematic trends.
• Using trackers in Excel to keep count of project status and pending invoices.
• Responsible for oversight of month‑end closing and bank reconciliation.
• Saving invoices and receipts both in binder filing and online/cloud‑based.
• Operating payroll and recording timesheets for all staff.

The role involves working directly with the CEO and the Manager and provides an opportunity to learn and perform other back‑office operations ranging from general administration, phone calls to HR.

• Proficient in Quick Books, with 3 to 5 years of experience in the same field.
• Accounts Receivable experience: 2 years (required).
• Experience with payroll and recording timesheets for all the staff.
• Experience with month‑end closing and bank reconciliation.

• Job Type: Full‑time
• Monthly Metro Card or equivalent if you drive.
• Simple IRA plan.

• United States.