Senior Lead, Payroll, Travel & Expense

About Us

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights.

Join us as we empower tomorrow’s world at work.

Regarding Payroll, the Senior Lead would be responsible for coordinating the inputs needed for processing payroll within the US and other select countries, for example, Canada, and certain EMEA and APAC countries, in a managed payroll operating model. Liaise with internal People partners regarding any questions on the payroll related data and organize payroll data before submitting to payroll providers. Liaise with payroll providers on submissions and review of payroll data within agreed upon time frames.

Perform reconciliations of manual inputs and outputs to ensure the accuracy of the payroll. Assist with handling queries from employees, internal partners and vendors, as needed.

Regarding Travel and Expense, the Senior Lead will work closely with Finance Global Business Services, Expense Accounting, Business Operations teams, Department Leaders, and the outsourced provider. They will provide others with an in-depth understanding of the policy and processes related to corporate cards and expense reporting. They will also coordinate management of the credit card program with our credit partners.

A strong candidate would balance multiple deliverables and partner with different internal and external stakeholders. They would be a strong communicator, resourceful, analytical, motivated, and eager to assist in the implementation of new processes, best practices and the maintenance of a strong control environment.

Specific job duties include, but are not limited to, the following:

• Assist Senior Manager and team members with coordinating the bi-weekly payrolls for US & other countries, including review of inputs and outputs for reasonableness and completeness.
• Participate in discussions with the People team and vendors regarding payrolls to ensure proper handling of issues and use of controls to mitigate risk.
• Reconcile payrolls in accordance with established procedures and controls.
• Address inquiries from various internal teams, such as People, Business teams and external partners.
• Assist the Compensation Accounting team with queries regarding payroll accounting.
• Assist with other BAU activities, Firm initiatives and projects, as needed.
• Collaborate with vendors to complete tasks in accordance with agreed upon roles and responsibilities.
• Comply with and perform SOX and audit procedures in completing key responsibilities.
• Manage all aspects of the Corporate Card Administration (processing applications, managing credit limits, cancellations, payments and reconciliations)
• Respond to employee service tickets.
• Policy and Compliance Enforcement
• ERP (Workday) System Troubleshooting
• Delinquent and Terminated Employee Expense Reimbursement Collections

• 4-6+ years of work experience in Payroll and/or T&E
• Solid functional knowledge, commensurate with level, including understanding of payroll processes and regulations.
• Highly innovative problem solver: possessing strong interpersonal skills, multi-tasking, organizational, and project planning skills, and demonstrating ability to meet deadlines.
• Analytical skills that enable the candidate to recognize and resolve problems.
• Capable of working independently, as a member of an internal team, and in partnership with vendors.
• Fast learner who adapts well to a dynamic environment, able to prioritize work to meet deadlines, combines creativity, problem-solving skills, and a can-do attitude to deliver effective results.
• Strong organizational and time management skills
• Strong verbal and written communication skills
• Strong knowledge of Excel
• 4-year college degree

• Knowledge of US and/or other Payrolls, withholding taxes and benefits, and Travel & Expense
• Knowledge of Workday HCM, Payroll and Travel & Expense management
• A college…