Payroll and Accounts Payable Specialist

Location

New York City

We are seeking a detail-oriented and reliable Payroll and Accounts Payable Specialist to join our Finance team. This role reports to the SVP/VP of Accounting & Finance and is responsible for assisting with bi-weekly payroll, processing vendor invoices, and supporting the team with routine accounting tasks. The ideal candidate will have strong attention to details, good organizational skills, and experience with both payroll and accounts payable systems.

This is a hands-on, transactional role that supports the broader Accounting and HR teams to ensure timely and accurate financial operations. This role plays a critical part in keeping the department running smoothly by ensuring accurate data entry, timely processing, and proper documentation of financial transactions.

• Prepare and submit payroll for processing via Paychex for approximately 180 employees.
• Enter and review time, compensation changes, bonuses, deductions, and other payroll adjustments.
• Coordinate with HR to verify new hires, terminations, and employee updates.
• Ensure payroll is processed accurately and on time in accordance with company policies and applicable laws.
• Maintain payroll records and assist with year-end W-2 review and distribution.
• Respond to employee inquiries regarding payroll matters.

• Review and enter vendor invoices into the accounting system.
• Ensure proper approvals and account coding for each invoice.
• Confirm invoice accuracy, including math checks and alignment with agreed terms.
• Prepare and process weekly payments via check, ACH, or wire.
• Maintain accurate vendor records and ensure documentation for all transactions is complete and audit ready.
• Reconcile AP activity and assist with month-end close processes.
• Support year-end 1099 preparation and submission.

• Maintain organized documentation for both AP and payroll records.
• Assist with audit requests and other reporting as required.
• Perform other accounting-related tasks as directed by the finance team.

• Associate's degree in accounting or a closely related discipline.
• 2-3 years of experience in an accounting support role preferred (payroll and/or accounts payable).
• Proficiency with payroll platforms (e.g., Paychex) and accounting systems (e.g., SAGE Intacct).
• Strong Excel and data entry skills.
• Excellent attention to detail and accuracy.
• Confidentiality and professionalism in handling employee and financial data.
• Ability to meet deadlines and manage multiple tasks efficiently.

• Willingness to learn and support various tasks as part of a small, collaborative team.
• Familiarity with 1099 and W-2 processes is a plus, though not required.
• Knowledge of employee benefits, tax laws, and government regulations is a plus.

Starting pay range: $65,000 to $75,000, based on relevant experience and qualifications.

Comprehensive health and wellness benefits, 401(k) with company match, flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards.