Accounts Payable Specialist

Client Overview

Our client is a mission-driven nonprofit organization dedicated to making a meaningful impact in the community through innovative programs and services. With a collaborative and values-oriented culture, the organization prides itself on fostering a supportive environment where employees are empowered to contribute to a greater cause while growing their careers. Currently, they are looking to add an Accounts Payable Specialist to their team.

$25/hr - $40/hr (commensurate with experience)

The Accounts Payable Specialist will play a key role in supporting the organization’s finance function by ensuring the accurate and timely processing of invoices, payments, and expense reports. This position requires a detail-oriented individual who thrives in a collaborative nonprofit environment and is committed to maintaining strong financial controls and compliance.

• Process high-volume invoices accurately and in a timely manner.
• Review and verify invoices and payment requests for appropriate documentation and approvals.
• Manage vendor setup and maintain accurate vendor records.
• Prepare and execute weekly check runs, ACH, and wire payments.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Assist with month-end close, including accruals and reporting.
• Respond to vendor inquiries and resolve discrepancies.
• Support audits by providing necessary documentation and reports.
• Ensure compliance with organizational policies and nonprofit accounting standards.

• 2+ years of accounts payable or general accounting experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and accounting systems.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Commitment to accuracy and confidentiality.

• Experience working in a nonprofit organization.
• Familiarity with fund accounting and grant tracking.
• Experience with accounting software such as Sage Intacct, Net Suite, or Quick Books.
• Exposure to month-end close processes.

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Equivalent combination of education and experience will be considered.

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).