Senior Associate, Project Accounting

The Senior Associate of Project Accounting is responsible for project finances that are more complex and larger in size, and for mentoring and training associates and new Senior Associates. This advisory role leverages a broad knowledge base and a comprehensive understanding of commercial construction cost accounting.

• Trouble‑shooter
• Detailed knowledge of JDE processes
• Capacity to manage large complex projects
• Perform all Project Accounting responsibilities (high level)
• JDE / DATA PROCESSING
• Accounts Receivable
• Job Billings – review for compliance and generate AIA and HITT specific invoices
• Cash Receipts/Posting – record payments received by clients
• Collection follow up for invoices past payment terms
• Maintain 3rd party billing portals
• Process Minor AR write‑offs (signature approval needed from Manager prior to issuance)
• Accounts Payable
• Execute subcontracts
• Enter Subcontractor Invoices for approval in JDE
• Review and cost code Supplier invoices for approval in Docusphere
• Generate Subcontractor Waivers
• Prepare weekly batches for Subcontractor check run
• Submit subcontractor and supplier NSPRs when requested by Operations
• Initiate Void Check requests as needed
• Validate SharePoint Void Check Request forms and Void AP Supplier Invoice forms (PA initiates, SPA verifies)
• Process Subcontractor Check Run (currently managers process the run, future state to include all senior associates on the rotating schedule)
• Process Client and/or Subcontractor refunds (signature approval needed from Manager prior to issuance)
• Budget SOV Management
• Maintain job cost records
• Active budget monitoring – track financial performance against the budget
• Enter budget revisions as necessary
• Project Management Support
• Run weekly PM accounting meetings
• Provide JDE training, testing and support for Ops team
• General conditions review – analysis on labor overages, remaining budget
• Cost trend analysis
• Provide Marketing inquiries
• Provide accurate and timely financial information using the following reports:
• SCCA Fee Analysis
• Job Profit Summary
• Profit Reporting
• AR Aging
• AP Aging
• Unidentified Costs (UICs)
• PRS Metrics (Days to Collect A/R; Days to Close Jobs)
• Assist HITT Project Management in tracking all costs associated with complex GMP Projects
• Provide month end comments for open A/R, under billing’s and unidentified costs
• Oversee risk management for each project, specifically regarding subcontractors, lien waiver documentation, joint check agreements, subcontractor bonding and proper insurance requirements to mitigate risks, exposure, etc
• Assist Operations with strategic planning/forecasting of project financials
• Provide training and assistance to support improved understanding of the financial data
• Compliance – New Project Setup
• Review supporting documents for validity
• Owner Agreement – written authorization from client
• Original Budget entered as submitted to the client
• Review owner contracts to understand requirements
• Proper Contract (Owner & Subcontractor) Signature authority
• Provide Client COIs and Bonds when required
• Track and maintain insurance certificates to ensure subcontractors are compliant with on‑site coverage minimums
• Organize and maintain Davis Bacon Certified Payroll documentation as required
• New Vendor Set Up
• Validate and submit Address Book Setup or Change request forms (PA Associate initiates request, Senior Associate verifies)
• Project Close out
• Ensure proper paper and electronic documentation filing for audit purposes
• Assist with year‑end project audits
• Change Order Management
• Owner Change Order – Ensure written authorization to perform additional work for the specified amount
• Track and maintain subcontractor insurance coverage is compliant with HITT on‑site coverage minimums
• Subcontractor Waivers
• Confirm receipt of executed final (and partial if required by project) lien release prior to issuing final payment to Subcontractor
• Perform insurance reviews and other analyses as required for OCIP / CCIP and Subguard ("SDI") programs
• Customer Relations
• Create and maintain positive working relationships with HITT subcontractors and suppliers
• Project Accounting Organizational Support
• Train & mentor new hires at associate & senior associate levels
• Provide leadership in…