Accounts Payable and Receivable Specialist

Accounting & Office Coordinator

Location:

Lynbrook, NY

Schedule:

Full Time, On Site

Our Client is a well-established, family-owned distributor of electronic components looking for an Accounting & Office Coordinator to join their team in Lynbrook, NY. This role combines accounts receivable and accounts payable responsibilities with day-to-day business operations, ideal for someone who enjoys variety and collaboration in a small business environment.

Accounting

• Manage the full accounts payable process—matching vendor invoices to purchase orders, processing ACH, wire, check, and credit card payments, and maintaining accurate records.
• Manage accounts receivable—customer invoicing, payment application, collections follow-up, and daily cash activity.
• Review invoices and purchase orders for accuracy, identify discrepancies before processing.
• Maintain accurate financial records in Quick Books Online and the company’s ERP system.
• Process returns and support other accounting-related activities as needed.
• Work independently while collaborating with an outside bookkeeper who handles bank reconciliations to maintain appropriate accounting controls.

Office & Operations Support

• Provide general administrative support across the office.
• Assist the sales and purchasing teams with order entry, pricing updates, customer support, and other administrative tasks during busy periods.
• Help receive larger product shipments by verifying quantities and assisting with inventory-related activities.
• Support special projects and other operational needs as they arise.
• Be a dependable team member who is willing to step in wherever help is needed.

Systems

• Quick Books Online (experience required)
• ERP system (training provided)
• Chase, American Express, and JPMorgan Access
• Paymentech
• Amazon and eBay seller platforms

• At least 2 years of hands-on Quick Books Online experience.
• Experience managing both Accounts Payable and Accounts Receivable.
• Exceptional attention to detail, able to identify discrepancies between purchase orders, invoices, and customer orders.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• A positive attitude and willingness to support different areas of the business.
• Experience in bookkeeping, accounting support, or office accounting within a small business environment preferred.

• Salary: $60,000 to $70,000 annual, based on experience.
• Full-time, on-site position in Lynbrook, NY.
• A four-day work week may be considered for an exceptional candidate.
• Stable opportunity with a long-established, family-owned company.