Accounting & Administrative Operations Coordinator

Accounting & Administrative Operations Coordinator

Location:

New York, NY

Employment Type:

Full-Time

BG Fashion, Inc. is the U.S. subsidiary of Bando Global, a globally integrated apparel manufacturing and wholesaling company with offices and partners across the U.S., Korea, Bangladesh, Vietnam, India, China, Egypt, Kenya, and the U.K. We specialize in men’s woven shirts, bottoms, tailored clothing, and private-label apparel programs for major U.S. retailers across department store, off-price, specialty, and wholesale channels.

As our U.S. business continues to grow, we are looking for a highly organized, detail-oriented, and proactive Accounting & Administrative Operations Coordinator to support the day-to-day accounting administration and office operations of our New York office.

This person will play a key role in maintaining accurate financial records, organizing bank and corporate card transactions, supporting AR/AP tracking, coordinating with our external accounting firm, managing invoice and shipping documentation, and helping ensure that our internal administrative processes run smoothly.

This is a hands-on role for someone who is comfortable working with numbers, spreadsheets, invoices, receipts, bank statements, accounting records, and operational documents. The ideal candidate is detail-oriented, trustworthy, organized, and able to follow through consistently.

The Accounting & Administrative Operations Coordinator will support BG Fashion’s U.S. accounting administration, banking records, AR/AP tracking, shipping documentation, monthly reporting, office administration, and related operational processes.

This person will work closely with company leadership, the third-party accounting firm, internal team members, suppliers, vendors, logistics partners, and global offices. The role requires strong attention to detail, comfort with Excel-based tracking, and the ability to maintain clean and accurate records.

This is not a traditional bookkeeping-only role and not a purely administrative assistant role. We are looking for someone who can help build structure around the company’s accounting and administrative processes as the U.S. business continues to grow.

• Maintain daily bank transaction records and organize bank activity in Excel.
• Track daily corporate card expenses and maintain organized expense reports.
• Collect, organize, and file invoices, receipts, bills, statements, and supporting documents.
• Review corporate card transactions, reimbursements, vendor bills, and office expenses for accuracy.
• Help identify missing receipts, duplicate charges, unusual expenses, late payments, or documentation gaps.
• Maintain organized records of bank statements, credit card statements, vendor invoices, receipts, W-9s, contracts, and accounting-related documents.
• Support internal approval processes by ensuring expenses and payments are properly documented before submission.
• Assist leadership with basic reporting, spreadsheet tracking, and document preparation as needed.

• Help maintain order status records for wholesale and direct orders.
• Track incoming and outgoing order-related payments, including accounts receivable and accounts payable schedules.
• Monitor payment timing, due dates, open invoices, vendor bills, customer invoices, and expected cash inflows/outflows.
• Coordinate with internal team members to ensure wholesale invoices, vendor invoices, and payment requests are properly tracked.
• Follow up on missing invoice details, payment documentation, and order-related accounting information.
• Maintain Excel-based AR/AP tracking until more formal systems are implemented.
• Help flag overdue payments, upcoming payment obligations, discrepancies, or potential cash flow concerns.

• Coordinate with the company’s third-party accounting firm to provide monthly accounting materials.
• Prepare and organize monthly reporting packages for the accounting firm, including:
• Monthly bank statements
• Monthly corporate card statements
• Corporate card expense reports
• Order status reports
• Monthly…