Part Time Bookkeeper Assistant Schenectady, NY

Part Time Bookkeeper Assistant

We are looking for a dependable Part Time Bookkeeper Assistant to support day-to-day financial operations for a multi-location retail business in Niskayuna and Latham, New York. This position is ideal for someone who enjoys accurate recordkeeping, managing payables and receivables, and keeping accounting tasks organized in a fast-paced setting. The role offers a flexible part-time schedule of approximately 20 to 25 hours per week and requires on-site support across local store locations.

Hours are flexible and ideally 1 day in Niskayuna and 3-4 days in the latham location (Example hours: Monday - Niskayuna location - 930-230, Tues-Fri - latham location - 930-230)

Responsibilities:

• Record daily sales activity in Quick Books and maintain accurate financial entries for multiple store locations.
• Review incoming merchandise records and align receiving documentation with vendor invoices before accounts payable processing.
• Enter supplier invoices promptly and prepare payments in accordance with established timelines.
• Reconcile bank accounts on a regular basis to ensure balances and transactions are accurate.
• Prepare and submit New York State sales tax filings while maintaining supporting documentation.
• Distribute accounts receivable invoices by mail or email and track outstanding customer balances.
• Apply credit card payments to customer accounts and monitor receivable activity for accuracy.
• Examine accounts receivable statements, follow up on discrepancies, and help keep customer records current.
• Update product pricing information as needed and maintain organized physical and digital accounting files.