Accounts Payable Specialist

Professional Summary

Detail-oriented Accounts Payable Specialist with experience supporting high-volume accounting operations within the construction industry. Skilled in processing subcontractor and vendor invoices, three-way matching, job cost coding, lien waiver tracking, and payment processing while ensuring compliance with company policies and project requirements. Experienced working with project managers, vendors, and accounting teams to maintain accurate financial records and support month-end close. Proficient in construction accounting systems such as Sage 300 CRE, Sage Intacct, Foundation, Viewpoint Vista, and Microsoft Excel.

• Process high-volume vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Code invoices to the appropriate job, cost code, phase, and general ledger account.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Maintain subcontractor compliance, including W-9s, Certificates of Insurance (COIs), and lien waivers before payment processing.
• Communicate with project managers regarding invoice approvals, change orders, and project-specific costs.
• Assist with monthly job cost reporting and project expense tracking.
• Support month-end and year-end closing activities through account reconciliations and accruals.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Organize and maintain electronic and physical accounts payable documentation for audit readiness.

• 2–5+ years of accounts payable experience, preferably within the construction, engineering, or real estate industries.
• Strong understanding of job costing, subcontractor billing, and construction accounting practices.
• Experience processing high-volume invoices in a fast-paced environment.
• Knowledge of lien waivers, prevailing wage documentation, and vendor compliance is preferred.
• Proficiency with ERP/accounting systems such as Sage 300 CRE, Sage Intacct, Viewpoint Vista, Foundation, CMiC, or similar.
• Advanced Microsoft Excel skills, including VLOOKUPs, Pivot Tables, and data analysis.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize multiple deadlines while working independently and collaboratively.

• Salary: $65,000–$85,000 annually (depending on experience)
• Benefits: Medical, dental, vision, 401(k) with company match, PTO, paid holidays, and bonus eligibility.