Accounts Payable Specialist

About the role

A well-established NYC nonprofit is looking for an AP Admin to join a team of six, reporting to the AP Supervisor. This is a high-volume data entry and invoice processing role — the bulk of the work is verifying invoices, cutting checks, and handling vendor inquiries. Willing to train the right person.

• Process and verify invoices with high accuracy; record payables and cut checks
• Maintain an organized file management system for all AP transactions and documentation
• Classify independent contractors based on W-9 files
• Prepare year-end 1099 and 1096 reports for the IRS
• Prepare documentation for alternative payment options including cashier's checks and bank drafts
• Scan signed vouchers and transmit positive payments to treasury
• Respond to vendor and internal inquiries regarding invoices via phone and email
• Verify compliance with financial policies and procedures across all transactions
• Assist with special projects and reporting as needed

• 1+ years of accounts payable or related experience preferred but not required
• Basic accounting knowledge and strong attention to detail
• Computer savvy with solid Microsoft Office skills, including Excel (preferred but not required)
• Strong written and verbal communication skills - comfortable handling vendor inquiries professionally
• Ability to track deadlines and manage a high-volume workload accurately
• Quick learner with a willingness to be trained