Procurement and Expenditure Assistant

Procurement and Expenditure Assistant

Job No: 499051

Work Type: Staff Full-time

Department: School of Dentistry

Location: Dental School Campus, 1293 Broadway NY, NY 1000

Categories: Accounting/Finance, Administrative Support, Procurement

Yeshiva University announces its new College of Dental Medicine and is hiring a new faculty and staff to support the school. The curriculum integrates Digital Dentistry techniques taught by today's dental thought leaders and master clinicians. The school provides a unique 36‑month dental education program through an innovative ‘Block’ style curriculum which ensures in‑depth learning and understanding. Please join this new and innovative proposed DDS program.

The Procurement and Expenditure Assistant provides comprehensive procurement and financial transaction support for the College of Dental Medicine. Reporting to the Director of Clinic, this position serves as the College’s designated MaccaBUY Requisition er/Requestor and manages the full procurement lifecycle, including purchasing, vendor onboarding, expenditure processing, Purchasing Card (P‑Card) reconciliation, payment coordination, and procurement compliance. This position serves as the primary liaison with University Procurement and Accounts Payable, ensuring purchasing activities are processed efficiently, vendors are appropriately established, and payments are completed accurately and in accordance with university policies.

The successful candidate will possess exceptional organizational, analytical, and communication skills, demonstrate outstanding attention to detail, and effectively manage multiple priorities while maintaining accuracy, confidentiality, and excellent customer service in a fast‑paced academic healthcare environment.

• Serve as the College's designated Requisition er/Requestor by preparing, reviewing, and submitting purchase requisitions in accordance with University procurement policies and procedures.
• Receive, review, and process purchasing requests, ensuring all required documentation, funding information, and approvals are complete prior to submission.
• Manage all purchasing transactions through MaccaBUY, including supplier selection, purchase requisitions, procurement documentation, approval routing, and transaction tracking through payment.
• Prepare and process purchase orders, payment requests, reimbursement requests, and other procurement transactions through University financial systems.
• Obtain vendor quotes and supporting documentation for purchasing requests as required.
• Coordinate emergency and time‑sensitive purchases while ensuring compliance with University procurement requirements.

• Create new vendors in MaccaBUY and coordinate the vendor onboarding process in accordance with University procurement policies.
• Ensure all required vendor documentation is complete, accurate, and submitted for timely approval.
• Serve as the primary liaison between vendors and University Procurement to facilitate vendor setup and resolve onboarding issues.
• Maintain accurate vendor records and update vendor information within University procurement systems.

• Serve as the primary departmental liaison with University Accounts Payable to facilitate the timely review, approval, and payment of invoices, reimbursement requests, and other procurement‑related transactions.
• Monitor and manage procurement transactions throughout the purchasing lifecycle, coordinating with University Procurement and Accounts Payable to ensure requisitions, purchase orders, invoices, and payments are processed and approved in a timely manner.
• Track outstanding purchase orders, invoices, pending payments, and vendor fulfillment, following up with vendors, Procurement, and Accounts Payable to resolve outstanding items and prevent processing delays.
• Research and resolve issues related to purchase orders, invoices, receipts, payment requests, vendor documentation, and payment discrepancies to ensure transactions are processed accurately and efficiently.
• Prepare, reconcile, and submit monthly Purchasing Card (P‑Card) expense…