Accounts Payable Specialist

Client: Well Established Facilities Services Organization

Role: AP Specialist

Salary: $60,000-$70,000

Location: Queens, NY

About the Company

Our client is a privately held facilities services company that provides building maintenance, cleaning, and property support services to commercial, residential, corporate, and institutional clients across the New York metropolitan area. The organization has a large workforce, a strong reputation in its industry, and a professional corporate office environment.

• Review, code, and process incoming invoices accurately and on time
• Verify invoices against work orders, receipts, approvals, and supporting documentation
• Confirm accuracy of pricing, payment terms, vendor information, and payment schedules
• Prepare and process payments, including checks, electronic payments, and ACH transfers
• Maintain vendor payment terms and help ensure timely, accurate payments
• Monitor and reconcile vendor statements, researching and resolving discrepancies as needed
• Respond to vendor inquiries related to invoices, payments, account balances, or discrepancies
• Maintain organized and accurate accounts payable records and reports
• Support month-end close activities, including account reconciliations
• Partner with the accounting team to ensure accurate coding and financial reporting
• Provide documentation and support for internal and external audits
• Help identify opportunities to improve accounts payable processes and procedures

• Bilingual English/Spanish required
• Bachelor's degree in Accounting, Finance, or a related field required
• 1-3 years of experience in accounts payable, billing, accounts receivable, finance, or a related accounting function
• Experience with Net Suite or a similar ERP system preferred
• Experience with Microsoft Office Suite required
• Familiarity with AP portals such as Tipalti, Coupa, or similar systems preferred
• Strong attention to detail and a high level of accuracy
• Strong analytical skills with the ability to identify discrepancies and resolve issues
• Professional communication skills and the ability to work with vendors, internal teams, and management
• Strong client service and vendor relations skills
• Highly organized, dependable, and able to manage deadlines in a fast-paced environment
• Self-starter with urgency, follow-through, and sound judgment

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• The individual's skill sets, experience and training;
• Licensure and certification requirements;
• Office location and other geographic considerations; and
• Other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).