Payroll Manager

WHO WE ARE

Lindblad Expeditions is a true pioneer in Expedition Travel. From taking the first citizen explorers to Antarctica in 1966, opening the Galapagos and Easter Island to tourism in 1967, leading the first tourist expedition through the Northwest Passage in 1984, and launching our innovative partnership with National Geographic in 2004, we're now taking almost 30,000 guests a year to some of the world’s most remote and pristine locations on our fleet of 20 ships, and are committed to ensuring our guests experience the “Exhilaration of Discovery”.

The Payroll Manager is responsible for leading Lindblad Expeditions' payroll function, ensuring accurate, timely, and compliant payroll processing while continuously improving payroll operations, controls, and employee experience. This role serves as the day-to-day owner of payroll operations and is expected to proactively identify issues, drive resolutions, implement process improvements, and partner closely with Accounting, HR, IT, and external providers.

The ideal candidate is a hands‑on payroll leader who enjoys building efficient processes, solving complex problems, and elevating the payroll function beyond transactional processing.

This position follows a hybrid work schedule, with an expectation of working onsite in our New York City office three days per week and remotely two days per week.

• Lead the end‑to‑end payroll function, ensuring timely, accurate, and compliant payroll processing for all U.S. payrolls.
• Own all payroll administration activities, including processing payroll related to new hires, terminations, promotions, bonuses, commissions, equity compensation, leave of absence, garnishments, and off‑cycle payrolls.
• Review, validate, and approve payroll inputs, calculations, reconciliations, and audit reports prior to payroll processing.
• Serve as the primary escalation point for payroll‑related issues, investigating root causes and driving timely, sustainable resolutions.
• Continuously evaluate payroll processes, controls, and workflows to improve efficiency, accuracy, scalability, and the employee experience.
• Partner with HR, IT, and Finance to support payroll system enhancements, testing, implementations, integrations, and upgrades.
• Develop, maintain, and enhance payroll policies, procedures, documentation, and internal controls to support a scalable payroll function.
• Ensure compliance with all federal, state, and local payroll tax regulations, wage and hour laws, and company policies.
• Support internal and external audits by preparing documentation, responding to inquiries, and maintaining compliance with SOX and other internal control requirements.
• Serve as the payroll subject matter expert for employees, managers, HR, Accounting, Tax, Benefits, and external payroll providers.
• Stay current on payroll legislation, regulatory changes, and industry best practices, recommending changes as appropriate.
• Perform other payroll, accounting, and Finance‑related responsibilities as assigned.

• Bachelor's degree in Accounting, Finance, Business, or related field.
• 6+ years of progressive payroll experience, including experience leading payroll operations.
• Strong understanding of multi‑state payroll processing, payroll taxes, wage and hour requirements, and payroll accounting.
• Demonstrated experience leading payroll process improvements and implementing operational efficiencies.
• Experience managing payroll within an integrated HRIS/payroll environment (Rippling, ADP, Dayforce, UKG, or similar).
• Strong analytical and reconciliation skills with exceptional attention to detail.
• Advanced Excel skills including Pivot Tables, XLOOKUP, and reconciliation reporting.
• Experience supporting public company internal…