Accounts Payable Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Responsible for timely and accurate processing and control of accounts payable.

Payrate:$25.00-$30.00

Location:30 Inip Dr, Inwood, NY 11096

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Employee Discounts
• Free hot healthy meals for unit operations roles

Main

Duties and Responsibilities:

• Ensure timely and accurate processing and entry of vendor invoices.
• Working knowledge of accounts payable procedures.
• Processes purchase order invoices. Matches price and quantity on the invoice and purchase order.
• Process utilities for locations.
• Responsible for setup and maintenance of vendors.
• Manage a high volume of AP mailbox and ensuring queries are responded to in a timely and professional manner.
• Processes new Concur accounts and changes.
• Receive and handle vendor calls on a regular basis.
• Reconcile statements from vendors and research problems with invoices and receipts on an as needed basis.
• Responsible with the unclaimed property files for the Accounts Payable department.
• Support external and internal audit and reporting requirements.
• Performs Accounts Payable Operations special projects as assigned.
• Support the annual 1099 reporting process.
• Assists with monthly AP close.
• Assist with research on AP aging items and Goods-Receipts-Not Invoice accounts.
• Assist with the escheatment process by researching to ensure checks are outstanding. Liaises with third party vendor for filing.

Qualifications

Education:

• High School Diploma

Work Experience:

• 3 years of accounts payable processing experience

Technical

Skills:

(Certification, Licenses and Registration)

• None

Language / Communication

Skills:

• Effective oral and written communication skills
• Must have the ability to communicate and disclose data in an accurate manner

Job Dimensions

Geographic Responsibility:US

Type of Employment:Full Time

Travel %:0%

Exemption Classification:Non-Exempt

Internal Relationships:employees at all levels of the organization

External Relationships:vendors

Work Environment / Requirements of the Job:

• Completeness, accuracy, and timeliness of invoice and payment requisition processing and remittance on an established daily and monthly schedule
• Normal office environment

Budget / Revenue Responsibility: (Local Currency)

Organization Structure

Direct Line Manager (Title):Manager, Finance, Accounts Payable

Dotted Line Manager (Title, if applicable):0

Number of Direct Reports:0

Number of Dotted Line Reports:0

Estimated Total Size of Team:5

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Excellence

• We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires.
• We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves.

Passion

• Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care.
• We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks.

Responsibility

• We care about what we do, and we understand the impact we have on others and the planet.
• We always look out for each other –creating a safe workplace environment is everyone’s responsibility.

Respect

• Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals.
• We respect each other’s voices and foster a workplace that supports inclusion and belonging. We are all one gategroup.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to…