Business & Operations Manager

About HV Talent Group

At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner to industry‑leading companies, we focus on direct‑hire placements that align with your career goals, values, and long‑term growth.

Our client is an award‑winning interior design firm seeking an experienced Business & Operations Manager to oversee the firm's financial, operational, administrative, and human resources functions.

This is a key leadership position that partners closely with the firm's Principals to ensure operational excellence while supporting strategic growth initiatives. The ideal candidate is proactive, detail‑oriented, and thrives in a fast‑paced, creative, project‑driven environment.

• Manage accounts payable and accounts receivable, including vendor payments, client invoicing, collections, deposits, and cash receipts.
• Oversee bookkeeping functions and maintain accurate financial records across multiple business entities.
• Prepare monthly financial reports, cash flow projections, revenue analysis, overhead reporting, and project profitability summaries.
• Monitor banking activity, wire transfers, credit cards, account reconciliations, and financial allocations.
• Coordinate tax documentation and support accounting and finance partners as needed.

• Oversee daily office operations and administrative functions.
• Develop, implement, and improve internal processes, SOPs, and operational controls.
• Manage vendor relationships, insurance renewals, office services, lease obligations, and professional service providers.
• Support leadership with forecasting, planning, scheduling, travel coordination, client communications, and special projects.

• Administer payroll, employee benefits, timesheets, PTO tracking, and reimbursements.
• Manage recruiting, onboarding, offboarding, employee records, and internal communications.
• Serve as the primary liaison with the company's Professional Employer Organization (PEO).

• Manage project financial administration, including:
  • Client contracts
  • Fee tracking
  • Time billing
  • Client invoices
  • Project budgets
  • Final billing
  • Project closeout
• Coordinate purchasing funds with procurement and bookkeeping teams to ensure financial accuracy.

• Minimum 5+ years of experience in business operations, office management, accounting support, or financial administration.
• Experience with in an interior design, architecture, construction, engineering, or project‑based professional services environment is strongly preferred.
• Strong proficiency with:
  • Quick Books
  • Studio Designer
  • Microsoft Office Suite
• Demonstrated experience managing:
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Client Billing
  • Cash Flow Reporting
  • Financial Documentation
• Strong financial analysis and reporting skills.
• Excellent organizational and project management abilities with the capacity to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy.
• Self‑motivated with excellent problem‑solving skills and the ability to work independently.
• Outstanding written and verbal communication skills with the professionalism to interact confidently with leadership, clients, vendors, and external partners.

• Background supporting an interior design or architecture firm.
• Experience with project‑based financial management and client billing.
• Familiarity with payroll administration, HR processes, and office management.
• Experience improving business processes and operational efficiencies.

This is an exciting opportunity to join a creative and collaborative organization where you'll play an integral role in the firm's continued growth and success. You'll work directly with executive leadership, influence business operations, and help shape the financial and administrative functions of a thriving design practice.

If you're a proactive operations professional who enjoys wearing multiple hats, solving problems, and creating efficient processes, we'd love to hear from you.

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