Accounts Payable Specialist

Responsibilities

• Process a high volume of vendor invoices accurately, efficiently, and according to budget.
• Match invoices to purchase orders and supporting documentation, ensuring proper approvals are obtained.
• Prepare and process payments via ACH, wire transfers, checks, and employee expense reimbursements.
• Reconcile vendor statements and investigate discrepancies, resolving issues in a timely manner.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor records, including W-9/W-8 forms, VAT information, banking details, and 1099 documentation.
• Assist with monthly AP reconciliations, including vendor balances, accruals, and prepaid expenses.
• Ensure expenses are coded to the appropriate general ledger accounts.
• Maintain organized AP files and supporting documentation.
• Coordinate with Operations to resolve quantity or pricing discrepancies.
• Ensure compliance with GAAP, tax regulations, and company financial policies.

• 3-5 years of Accounts Payable experience in manufacturing or product development industries.
• Solid understanding of AP processes and basic accounting principles.
• Experience working with Net Suite.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formulas).
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent communication and customer service skills.
• High level of integrity and discretion when handling confidential financial information.
• Able to deal with large volume of transactions.

Demonstrates expertise in Accounts Payable processes, including invoice processing, payment preparation, and vendor reconciliation, while ensuring compliance with GAAP and tax regulations. Proficient in managing high volumes of transactions with strong attention to detail and organizational skills.