Accounts Payable Clerk

Accounts Payable Specialist

A growth role with a clear path forward
· New York, NY (Hybrid)
· Full-Time

You will manage the full AP cycle across a portfolio of restaurant clients — processing invoices, executing payments,

reconciling vendors, and keeping clients informed. This is a high-volume, detail-driven role with real visibility into client

operations. Strong performers grow quickly into broader accounting and client management responsibilities.

• Own the end-to-end AP process for assigned clients: review invoice coding, verifying posting accuracy, aging review, and payment execution
• Prepare and send AP aging reports; obtain client approvals and process payments (ACH, check, online)
• Request, collect, and reconcile vendor statements; resolve discrepancies and clear debit balances
• Collect vendor W-9s and assist with year-end 1099 preparation
• Serve as the primary AP contact for client and vendor inquiries — responsive, professional, and solution-oriented
• Collaborate with the account management team and India back-office on shared deliverables and month-end close
• Flag cash flow risks, duplicate payments, or unresolved items proactively; maintain audit-ready documentation
• Perform three-way matching (purchase order, receipt, invoice) to verify accuracy prior to payment release
• Support month-end close by ensuring the AP sub-ledger is complete, reconciled, and free of open items
• Assist with accruals and AP-related journal entries in coordination with the senior accounting team
• Monitor vendor payment terms and identify early-payment discount opportunities where applicable
• Oversee and actively participate in day-to-day AP operations while identifying opportunities to streamline workflows, reduce processing time, and strengthen internal controls across the function

• 1 - 3+ years of AP experience; restaurant or hospitality industry background is a strong plus
• Solid AP fundamentals: invoice coding, vendor reconciliation, aging analysis, payment processingl
• Proficiency in Quick Books required; R365 experience is a significant advantage
• High attention to detail with the ability to manage multiple clients and high transaction volumes
• Strong Excel skills (VLOOKUPs, pivot tables) and proficiency in Outlook
• Clear communicator — comfortable interacting directly with clients and vendors
• W-9 collection and 1099 preparation experience preferred