Project Accountant

Senior Project Accountant / Billing Specialist

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction projects by overseeing financial administration, project billing, cost tracking, reporting, and systems management. The position serves as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, clear financial reporting, and strong project cost visibility throughout the entire project lifecycle. This is a newly created role with opportunities to contribute to a growing project team and shape financial processes for complex construction and infrastructure initiatives.

Responsibilities

• Manage and support the subcontractor invoicing process, including detailed invoice review, validation against contracts, reconciliation of amounts, and tracking of payments.
• Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and fully aligned with contractual terms and project milestones.
• Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs to provide clear visibility into project status.
• Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
• Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, ensuring information is reliable and easy to interpret.
• Utilize multiple project accounting and management systems, including ERP and project management platforms such as Procore, Deltek, PM Web, Ariba, and similar tools, along with Microsoft Office applications.
• Leverage advanced Microsoft Excel skills to analyze cost data, perform reconciliations of project accounts, and prepare comprehensive financial reporting packages.
• Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and compilation of financial documentation.
• Coordinate project-related administrative requirements, such as badging, access requests, and document management across contractor and client platforms.
• Maintain organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable records, and supporting financial documentation, in accordance with company and client standards.
• Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
• Assist with audits, compliance reviews, and other project accounting initiatives, providing documentation, explanations, and support as needed.
• Perform job costing and cost allocation activities to ensure costs are properly captured, coded, and reported for construction and capital projects.
• Contribute to continuous improvement of project accounting processes, tools, and reporting to support a fast-paced and growing project environment.

Essential Skills

• Minimum of 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
• Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting for construction, engineering, infrastructure, or capital projects.
• Proficiency with ERP and project accounting systems such as Procore, Deltek, PM Web, Ariba, or similar platforms.
• Advanced Microsoft Excel skills, including experience with reporting, pivot tables, lookups, and financial analysis.
• Solid knowledge of general ledger accounting, reconciliations, accounts payable, journal entries, and month-end close processes.
• Demonstrated experience with job costing and cost allocation in a construction or project-based environment.
• Excellent organizational skills with the ability to maintain detailed and accurate financial records across multiple projects.
• Strong analytical skills with the ability to interpret financial data, identify trends, and provide meaningful insights to project stakeholders.
• Clear and professional communication skills, both written and verbal, to collaborate effectively with project management, accounting, and operations teams.
• Proven ability to manage multiple priorities and deadlines while working effectively in a fast-paced project environment.

Additional Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.
• Experience supporting large construction, engineering, infrastructure, or capital projects is highly beneficial.
• Comfort working with multiple project management and accounting platforms and adapting to new systems.
• Ability to partner closely with cross-functional teams and build strong working relationships.
• Attention to detail and commitment to accuracy in billing, cost tracking, and financial reporting.
• Capability to support audits and compliance reviews by…