Accounts Receivable & Collections Coordinator

Accounts Receivable & Collections Coordinator

• New York, NY

Accounts Receivable & Collections Coordinator

Location:Finance Department – New York Office
Schedule:Monday–Friday, 9:30 AM–5:30 PM |
Non-Exempt
Salary:$75,000–$85,000 (commensurate with experience)
Work Arrangement:Hybrid – 3 days in-office

Maintain and update the daily
Cash Reconciliation spreadsheet
to ensure accuracy of prior day receipts

Identify and process
all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits

Accurately
post all cash receipts
and prepare daily deposit packages for the bank

Create and distribute the
Daily Cash Report
and related cash receipt communications

Follow up on outstanding balances
, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team

ProcessA/R write-offs
and maintain accurate WIP and A/R balance records

Set up
new timekeepers
and maintain the firm’s
Billing Rate chart

Generate and prepare
client billing/payment history charts
as needed

Collaborate cross-functionally with the
Billing Department
,
Attorneys
,
Executive Assistants
, and
Clients
to support effective collections

Minimum4 years of experience
in Accounts Receivable and Cash Receipts, preferably in a
law firm environment

Solid understanding ofA/R best practices
, including collections, billing, and reconciliation processes

Proficiency with
Aderant
, Microsoft Word,
Excel
, and Outlook

Strong
written and verbal communication skills
and a collaborative,
client-service mindset

Experience working with
WIP and A/R balances
and navigating internal reporting systems

Exceptional
organizational skills
with the ability to prioritize and manage competing deadlines