Accounts Payable & Billing Specialist (Data Centers Job New York New York USA,Accounting

Position: Accounts Payable & Billing Specialist (Data Centers)
Location: New York

Galaxy’s data center business is scaling quickly, and our accounts payable and billing processes need to scale with it. You will own payable and billing activity for the division, investigating discrepancies, working across departments, and helping us strengthen controls and systems as we grow
You will be the primary point of contact for vendor invoice intake, purchase order matching, and approval routing, while also supporting the increasingly complex billing activity tied to our leases and construction projects
You are detail-oriented and highly accurate, as well as a people person – comfortable developing relationships across the company and with vendors. You will work hand-in-hand with the procurement, accounting, and financial operations teams. You will take real ownership over getting things right the first time
Accounts Payable
Review, code, match, and process invoices in the General Ledger (currently Net Suite; soon to be Workday)
Match invoices to open purchase orders in partnership with the procurement team, and promptly investigate pricing, quantity, or scope exceptions
Proactively and diligently follow up with business managers and cost-center owners to secure timely invoice approvals, building relationships that keep the process moving
Reconcile vendor statements, research outstanding balances, identify duplicate or incorrect charges, and respond professionally to vendor inquiries
Maintain vendor documentation (W-9s, banking details, tax information) and support controls over vendor setup and banking changes
Prepare ACH, wire, and check payment batches for separate management review and release, consistent with our maker-checker control
Monitor AP aging, invoice workflow status, rejected invoices, and open purchase orders
Assist with the implementation of Workday
Tenant & Vendor Billing
Translate executed leases, service commencement information, and approved changes into accurate billing setups
Prepare recurring and non-recurring tenant invoices, including base rent, pass-throughs, tenant fit‑out (TFO) invoicing at the applicable markup, subcontractor housing billings, and SLA credits
Respond to tenant billing questions and work with Accounting, FP&A, Construction and Operations to resolve discrepancies
Close, Controls & Improvement
Assist with reconciliation of AP and billing subledgers to the general ledger and investigate unusual balances or variances as part of month‑end close
Maintain complete, audit‑ready documentation supporting invoices, payments, tenant bills, adjustments, approvals, and reconciliations
Assist with internal SOX testing and KPMG audit requests, following established accounting policies and controls
Prepare AP and billing KPI reports for management
Document standard operating procedures and identify opportunities to simplify, automate, and strengthen AP and billing workflows
Integrate AI wherever appropriate
Develop a deep understanding of Galaxy’s growing data center business

What Success Looks Like:

Vendors are paid accurately and according to approved terms
Monthly tenant billing is complete, accurate, supported, and issued on schedule
Vendor and business-manager questions receive timely, professional responses
AP and billing exceptions are investigated through resolution rather than repeatedly carried forward
Account reconciliations and audit documentation are complete and reliable
Recurring problems are identified at their source, with practical process improvements implemented
Internal teams and business managers view this position as a responsive, dependable accounting partner

Benefits

Equity Exposure for All Employees - Through broad and meaningful equity participation, we desire to have our employees work collaboratively and act as long-term shareholders
401(k) Contributions
- Galaxy offers a 401(k) retirement savings plan with a 3% employer contribution and access to both Traditional and Roth options (US-only)
Flexible Time Off and Parental Leave
- You decide how many paid vacation and personal days off you want. Paid Parental Leave is available to give new parents the opportunity to care for and bond with their new child
Full Paid Health Benefits
- Company-paid health insurance…