Project Accountant

Location: Waterford

Job Title:

Senior Project Accountant / Billing Specialist

Job Description

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction and capital projects through comprehensive financial administration, project billing, cost tracking, reporting, and systems management. The position acts as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, robust financial reporting, and clear project cost visibility throughout the entire project lifecycle. This is a newly created role with strong opportunities to contribute to a growing project team.

Responsibilities

+ Manage and support the subcontractor invoicing process, including detailed invoice review, validation, reconciliation, and payment tracking to ensure accuracy and compliance with contractual terms.

+ Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and aligned with contract requirements and project milestones.

+ Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs, and highlighting variances for project leadership.

+ Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.

+ Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, providing clear and actionable insights.

+ Utilize multiple project accounting and management systems, including ERP and project management platforms such as PM Web, Procore, Deltek, Ariba, and similar tools, along with Microsoft Office applications.

+ Leverage advanced Microsoft Excel skills to analyze cost data, reconcile project accounts, perform lookups and pivot table analyses, and prepare comprehensive financial reporting packages.

+ Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and preparation of required financial documentation.

+ Coordinate project-related administrative requirements, including badging, access requests, and document management across contractor and client platforms.

+ Maintain accurate and organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable documentation, and supporting financial files in accordance with company and client requirements.

+ Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.

+ Assist with audits, compliance reviews, and other project accounting initiatives as needed, providing documentation and explanations for project financial activity.

+ Support job costing and construction cost tracking efforts to ensure proper allocation of costs and visibility into project profitability.

+ Manage multiple priorities in a fast-paced project environment while meeting deadlines for billing, reporting, and month-end activities.

Essential Skills

+ Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

+ At least 3 years of experience in project accounting, construction accounting, billing, or project financial administration.

+ Experience supporting large construction, engineering, infrastructure, or capital projects.

+ Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting.

+ Proficiency with ERP and project accounting systems such as PM Web, Procore, Deltek, Ariba, or similar platforms.

+ Advanced Microsoft Excel skills, including reporting, pivot tables, lookups, and financial analysis.

+ Knowledge of general ledger accounting, reconciliation, accounts payable, journal entries, and job costing.

+ Excellent organizational skills with the ability to maintain detailed and accurate financial records.

+ Strong analytical skills with the ability to interpret financial data and provide meaningful insights.

+ Effective written and verbal communication skills for collaborating with project teams and stakeholders.

+ Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Additional

Skills & Qualifications

+

Experience with construction cost control, cost KPIs, and estimate at completion (EAC) reporting.

+ Familiarity with cash flow forecasting and performance metrics for large projects.

+ Experience working within multi-stakeholder project environments involving contractors, clients, and internal teams.

+ Comfort using multiple systems and platforms for billing, document management, and project administration.

+ Ability to work independently in a remote setting while maintaining strong collaboration with distributed team members.

+ Attention to detail and commitment to accuracy in invoicing, reconciliations, and financial documentation.

+ Adaptability to a newly…