Business & Operations Manager

About HV Talent Group

At HV Talent Group, we help talented professionals like you connect with top employers nationwide. As a trusted recruiting partner to industry-leading companies, we focus on direct-hire placements that align with your career goals, values, and long-term growth.

Our client is an award-winning interior design firm seeking an experienced Business & Operations Manager to oversee the firm's financial, operational, administrative, and human resources functions.

This is a key leadership position that partners closely with the firm's Principals to ensure operational excellence while supporting strategic growth initiatives. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, creative, project-driven environment.

• Financial Operations
• Manage accounts payable and accounts receivable, including vendor payments, client invoicing, collections, deposits, and cash receipts.
• Oversee bookkeeping functions and maintain accurate financial records across multiple business entities.
• Prepare monthly financial reports, cash flow projections, revenue analysis, overhead reporting, and project profitability summaries.
• Monitor banking activity, wire transfers, credit cards, account reconciliations, and financial allocations.
• Coordinate tax documentation and support accounting and finance partners as needed.

• Oversee daily office operations and administrative functions.
• Develop, implement, and improve internal processes, SOPs, and operational controls.
• Manage vendor relationships, insurance renewals, office services, lease obligations, and professional service providers.
• Support leadership with forecasting, planning, scheduling, travel coordination, client communications, and special projects.

• Administer payroll, employee benefits, timesheets, PTO tracking, and reimbursements.
• Manage recruiting, onboarding, offboarding, employee records, and internal communications.
• Serve as the primary liaison with the company's Professional Employer Organization (PEO).

• Manage project financial administration, including:
• Client contracts
• Fee tracking
• Time billing
• Client invoices
• Project budgets
• Final billing
• Project closeout
• Coordinate purchasing funds with procurement and bookkeeping teams to ensure financial accuracy.

• Minimum 5+ years of experience in business operations, office management, accounting support, or financial administration.
• Experience with in an interior design, architecture, construction, engineering, or project-based professional services environment is strongly preferred.
• Strong proficiency with:
  • Quick Books
  • Studio Designer
  • Microsoft Office Suite
• Demonstrated experience managing:
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Client Billing
  • Cash Flow Reporting
  • Financial Documentation
• Strong financial analysis and reporting skills.
• Excellent organizational and project management abilities with the capacity to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy.
• Self-motivated with excellent problem-solving skills and the ability to work independently.
• Outstanding written and verbal communication skills with the professionalism to interact confidently with leadership, clients, vendors, and external partners.

• Background supporting an interior design or architecture firm.
• Experience with project-based financial management and client billing.
• Familiarity with payroll administration, HR processes, and office management.
• Experience improving business processes and operational efficiencies.

This is an exciting opportunity to join a creative and collaborative organization where you ll play an integral role in the firm s continued growth and success. You ll work directly with executive leadership, influence business operations, and help shape the financial and administrative functions of a thriving design practice.

If you re a proactive operations professional who enjoys wearing multiple hats, solving problems, and creating efficient processes, we d love to hear from you.