Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for supporting the organization’s accounts payable operations, with a focus on accurate invoice processing, timely payments, vendor account maintenance, and financial recordkeeping. This position will work closely with vendors and internal accounting teams to resolve issues, maintain accurate records, and support the timely completion of accounting activities.

Responsibilities

• Invoice Processing: Review, code, and enter invoices; verify supporting documentation and ensure invoices are properly approved and consistent with established terms and procedures.
• Payments & Vendor Accounts: Prepare and process checks, ACH, and other electronic payments; maintain vendor payment information and terms; review vendor statements and research discrepancies or outstanding balances.
• AP Records & Reporting: Maintain accurate and organized accounts payable records, prepare routine AP reports, and provide supporting documentation for audits and other accounting requests.
• Vendor Communication: Respond to vendor inquiries regarding invoices, payments, and account balances; investigate and resolve discrepancies while maintaining professional vendor relationships.
• Reconciliations & Month-End: Assist with vendor and account reconciliations and support the month-end close process by providing accurate AP information to the accounting team.
• Compliance & Process Improvement: Follow established accounting policies and internal controls and assist with improving AP procedures and workflows.
• Audit & Ad Hoc Support: Provide AP documentation and account information to the Controller and accounting team as needed for audits, reporting, and other special projects.

Qualifications & Competencies

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 1–3 years of experience in Accounts Payable, Accounts Receivable, Billing, or a related accounting/finance function.
• Professional-level Spanish language proficiency required, with the ability to communicate effectively in both Spanish and English.
• Experience with Net Suite or a comparable ERP/accounting system and Microsoft Office, particularly Excel.
• Familiarity with AP automation and payment platforms such as Tipalti, Coupa, or similar systems.
• Strong attention to detail and a high degree of accuracy when working with financial information.
• Strong organizational and analytical skills, with the ability to prioritize competing deadlines and identify issues requiring escalation.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work effectively with vendors, colleagues, and individuals at varying levels of the organization.
• Self-motivated and dependable, with the ability to work in a deadline-driven environment and manage responsibilities with a sense of urgency.