Accounts Payable Specialist

Client:
Established facilities services organization

Title:

Accounts Payable Specialist

Salary: $60,000-$70,000

Location:

Long Island City, NY | Fully onsite for the first 90 days, then hybrid based on business needs

A well-established organization in Long Island City is seeking a Bilingual Accounts Payable Specialist to join its Finance team on a full‑time, permanent basis.

This is a strong opportunity for an experienced AP professional who is comfortable working in a fast-paced, high-volume environment and managing both transactional responsibilities and frequent vendor and internal communication. The role will support invoice processing, payment activity, vendor reconciliations, month‑end close, financial recordkeeping, and audit-related requests.

The ideal candidate will be bilingual in English and Spanish, have a strong accounting or finance foundation, and bring hands‑on experience managing a high volume of invoices, vendor accounts, and payment‑related issues with accuracy and urgency.

• Review, validate, code, and process a high volume of invoices and payment requests accurately and promptly.
• Verify appropriate approvals and supporting documentation, including purchase orders, work orders, receiving documents, and other backup when applicable.
• Enter and maintain invoice and payment information within accounts payable and ERP systems.
• Assist with daily payment runs, including checks, ACH transfers, electronic payment portals, and other approved payment methods.
• Monitor vendor payment terms and outstanding balances to help ensure timely and accurate payments.
• Reconcile vendor statements and research discrepancies involving invoices, payments, credits, balances, or missing documentation.
• Respond to a high volume of vendor and internal employee inquiries regarding invoices, payment status, account balances, and reconciliation issues.
• Maintain professional vendor relationships and support timely resolution of payment-related concerns.
• Assist with new‑vendor onboarding, documentation collection, verification, and system setup.
• Maintain accurate and organized AP records, approvals, payment documentation, and vendor files.
• Prepare and review reports related to AP aging, payment status, vendor activity, and other accounts payable metrics.
• Assist with month‑end close, account reconciliations, outstanding transaction review, and discrepancy research.
• Work closely with the Accounting team to support accurate coding, expense allocation, and financial reporting.
• Provide AP documentation and support for internal and external audits.
• Help maintain appropriate internal controls over invoices, vendor records, and payment activity.
• Identify opportunities to improve AP processes, workflows, accuracy, and efficiency.
• Support special projects and additional accounting assignments as needed.

• Bachelor's degree in Accounting, Finance, Economics, or a related field required.
• Bilingual fluency in English and Spanish required.
• 2-3+ years of hands‑on accounts payable experience.
• Experience processing a high volume of invoices and managing frequent vendor communications.
• Strong experience reviewing invoices, approvals, purchase orders, work orders, and related supporting documentation.
• Experience reconciling vendor statements and researching and resolving invoice or payment discrepancies.
• Tipalti experience highly preferred.
• Net Suite or comparable ERP experience preferred.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.
• Strong analytical and problem‑solving skills with excellent attention to detail.
• Strong vendor‑relations and customer‑service skills with the ability to communicate professionally and responsively.
• Highly organized with the ability to prioritize competing deadlines in a fast‑paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Self‑starter who works with accuracy, urgency, and consistent follow‑through.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against…