Account Receivable Specialist

We're hiring an Accounts Receivable Specialist to join our team at United Olive Oil Import Corp. in New York.

About Us

Since 1916 United Olive Oil Import Co. is a leading importer of award-winning Sicilian olive oil, table olives and premium Mediterranean food products. We carry products of the highest quality and distribute internationally. Our portfolio includes internationally recognized brands sold through major retailers, distributors, food service operators, and e-commerce channels.

About the Role

United Olive Oil Import is seeking an Accounts Receivable Specialist to join our Finance team. This role will own our core AR function — cash application, deduction management, collections and customer follow-up, AR aging reporting, and trade promotion and commission & royalty analysis. The ideal candidate has a strong accounting background, is highly detail-oriented, and thrives in a fast-paced consumer goods environment.

Key Responsibilities

• Post and apply customer payments — checks, ACH, wires, and credit cards ensuring accurate and timely cash application, and resolve unapplied cash, short pay, and on-account balances
• Manage the full deduction lifecycle: identify, research, code, and apply customer deductions (promotions, shortages, chargebacks, and fees), validate them against agreements, and dispute invalid deductions to recover funds
• Own collections: monitor customer aging, follow up on past-due balances, and drive resolution
• Serve as the day-to-day contact for customer inquiries on invoices, statements, remittances, credits, and deduction backup, and follow through until each item is closed
• Prepare and distribute AR aging, collections status, cash receipt, and DSO reporting for management
• Analyze trade promotion activity and spend effectiveness by customer and program
• Forecast promotional spend and maintain related accruals
• Calculate monthly promotion and royalty amounts
• Perform daily and monthly bank reconciliations
• Reconcile the AR sub-ledger to the general ledger and support month-end close activities
• Partner with sales, brokers, and customers to resolve billing and deduction disputes
• Think outside the box, using new tools and technology to evaluate data in a faster, more timely, and more efficient way

Required Qualifications — Must Have

Candidates must have direct, hands-on ownership of all four of the following areas:

• Deduction management and deduction application
• Cash application
• Customer follow-up and inquiry resolution
• AR aging and collections reporting

In addition:

• Bachelor's degree in Accounting, Finance, or Business
• 2+ years of accounts receivable experience
• Strong accounting, analytical, and Excel skills (pivot tables, lookups, large data sets)
• Experience with an ERP system, plus Microsoft Office and G-Suite
• Strong communication, organization, and teamwork skills
• Ability to manage multiple priorities in a fast-paced environment
• Available for a full-time, in-office role in the Financial District, New York
• Must be authorized to work in the United States

Preferred Qualifications

• Consumer goods, manufacturing, or CPG experience
• Retailer and distributor deduction experience (chargebacks, MCBs, promotional and freight deductions)
• Trade promotion and royalty analysis experience
• Outside-the-box thinker who embraces new tools and technology to work smarter

Compensation

$75,000–$100,000, based on experience, plus benefits.