Director, Order to Cash

HHAeXchange is the leading technology platform for home and community-based care. Founded in 2008, HHAeXchange was born out of an idea to create a fully comprehensive end-to-end homecare solution to help people who are aging or have disabilities thrive in their homes and communities. Our employees are passionate about transforming the healthcare space by building the only homecare ecosystem that fully connects patients, personal care providers, managed care organizations, and states.

The Director, Order to Cash will own the full customer transaction lifecycle. Ownership does not begin at billing — it begins the moment a renewal or new sale is closed, and continues through invoicing, collections, and cash application. This leader will develop a high‑performing team, ensure accurate and timely execution across the entire order‑to‑cash flow, drive collections performance, and provide executive‑level reporting that supports leadership decision‑making.

The ideal candidate brings a foundational understanding of accounting principles, strong cross‑functional communication skills, and a process‑first mindset.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is opened to candidates that are located within the New York City, Minneapolis‑St. Paul, and Washington, DC‑Baltimore metro areas.

• Lead, mentor, and develop a team of 3-5 billing and collections specialists
• Set clear performance expectations, conduct regular 1:1s, and manage workload distribution
• Foster a culture of accountability, continuous improvement, and collaboration

• Own the end‑to‑end customer transaction lifecycle — from the point a renewal or new sale is closed, through order setup, invoicing, collections, and cash application — ensuring accuracy and continuity at every stage
• Own all customer contract transactions end‑to‑end — including renewals, closed‑won new business, upsells, downsells, and terminations — partnering with Customer Success and Sales to ensure each is executed accurately and flows cleanly into downstream transaction setup and billing
• Oversee the end‑to‑end billing cycle including invoicing, collections, and cash application in Net Suite
• Manage customer account reconciliations and ensure accurate GL coding and proper billing categorization
• Monitor and manage accounts receivable aging to minimize DSO and maximize cash flow
• Coordinate with Customer Success and external clients to resolve billing disputes and payment inquiries
• Ensure billing data integrity across Net Suite and Salesforce, including subscription items and charge schedules

• Perform and oversee account‑level reconciliations between Salesforce (CRM) and Net Suite (billing/ERP system of record)
• Understand the basic GL impact of billing events, adjustments, credits, and collections activity
• Partner with the accounting and FP&A team to support month‑end close, accruals, and audit requests

• Develop and maintain dashboards and KPI reports covering collections rates, aging buckets, DSO, and cash trends
• Engage directly in weekly aging reviews, top delinquent account analysis, and high‑risk customer situations
• Prepare concise executive summaries that translate AR and collections data into actionable insights for leadership
• Define, track, and communicate team output metrics to measure productivity and process effectiveness

• Document, standardize, and continuously refine workflows across the full order‑to‑cash lifecycle
• Identify and implement process automation opportunities to increase efficiency and reduce manual error
• Design and enforce disciplined collections operating rhythms, including daily, weekly, and monthly execution cadences
• Lead hands‑on improvements across collections, billing accuracy, cash application, and dispute workflows
• Ensure improvements are embedded into daily execution, not just…