Accounts Payable Specialist

Location: New York

Title:

Accounts Payable Specialist

Location:

Bronx, New York

Reports to:

Director of Finance Pay Range: $32.96 – $35.71 per hour (effectively $59,987 – $64,995 per year)
Classification:
Non-exempt

Employment Type:

Full-time (35 hours per week)
Role

Summary:

The Accounts Payable Specialist is responsible for managing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices, as well as collecting tax information from vendors requiring 1099 forms. This role requires proficiency in computer applications, mathematics, analytical thinking, communication, and organizational skills.

Primary

Job Responsibilities /Duties:

The Accounts Payable Specialist is responsible for, but not limited to:

Match invoices to corresponding purchase orders and packing slips.

Review current invoices against vendors’ payment histories.

Verify that all invoices from multiple sites have appropriate documentation and approval prior to payment.

Enter invoice information into Quick Books, ensuring accurate coding.

Charge expenses to appropriate accounts and programs (sites) by analyzing invoice and expense reports and recording entries.

Organize and file invoices by site and vendor, scanning supporting documents into the network system.

Mail payments to vendors promptly.

Prioritize utility payments and process scheduled monthly payments via phone or online.

Record all payment information in Quick Books after setting up electronic payments.

Process employee reimbursements by receiving and verifying expense reports.

Maintain records in a state of constant audit readiness.

Protect the organization’s value by ensuring confidentiality of all information.

Resolve accounts payable issues in a timely and efficient manner.

Perform other duties as assigned.

Physical Requirements:

Ability to walk, stand, kneel, crouch, and bend over.

Ability to lift, reach, and handle objects weighing up to 25 pounds.

Ability to sit at a desk and work on a computer for prolonged periods.

Ability to travel to different locations within New York City, as needed

Work Environment / Schedule Requirements:

While standard business hours are Monday through Friday, 9:00 AM to 5:00 PM, employees may be required to work on or during evenings, weekends, and holidays.

Qualifications:

Bachelor’s Degree in Accounting, Finance, Business, or a related field with at least one (1) year of Accounts Payable (A/P) experience; OR Associate’s Degree in Accounting, Finance, Business, or a related field with at least three (3) years of Accounts Payable (A/P) experience.

Proficiency in Quick Books and its Accounts Payable module.

Ability to operate relevant equipment, tools, and materials used in the facility.

Commitment to the mission of the Neighborhood Association for Inter-Cultural Affairs, Inc. (NAICA).Proven ability to collaborate effectively with diverse groups.

Demonstrated ability to manage multiple tasks efficiently under pressure.

Strong organizational skills with a detail-oriented and efficient approach.

Must be able to read, speak, write, and understand English for administrative purposes.

Must pass drug screening to be appointed.

This position may be subject to a series of investigations before and after appointment.

Negative TB test results (NCS required).CPR/First Aid certification (preferred).Occupational Safety and Health Administration (OSHA) Certification (preferred).Equal Employment OpportunityNAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as…