Accounts Payable Manager

Overview

Accounts Payable Manager
- Stony Brook CPMP Finance

Location: Stony Brook, NY

Schedule: Full time

Days/

Hours:

Monday
- Friday; 8:30 AM - 5:00 PM

Salary Range: $90,000 - $125,000 ++uncofirmed

(pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting

SUMMARY: The Accounts Payable Manager leads the Accounts Payable team and processes. This includes the full scope of the three-way-match invoice payment process and employee reimbursement process. The Accounts Payable Manager oversees the vendor payment reconciliation process and offers recommendations and support to research and resolve issues. This role is a champion for financial policies and procedures, leading best practices for purchasing and reimbursement across the organization.

This position requires excellent communication skills to enable strong vendor and internal department relationships, data analytic skills for effectively managing the AP team volume and a progressive mindset to improve processes and create efficiencies.

Job Duties &

Essential Functions:

Accounts Payable:

• Transforms Accounts Payable operational data into actionable insights. Creates reports, dashboards, scorecards, and visualizations to help manage the department operations.
• Analyzes and monitors Accounts Payable data, making recommendations for adjustments within the department workload distribution, providing feedback to supervisors and staff regarding productivity, and identifying and providing resolutions to any lags, lapses or other issues with vendor payments and employee reimbursements.
• Identifies Accounts Payable process improvements, makes recommendations, and helps implement updates. Reviews policies regularly and makes recommendations for revisions.
• Performs quality review of invoice and expense reports. Auditing, approving and processing invoice and expense reports, providing feedback to supervisors and staff. Receives and analyzes invoices over supervisor approval threshold, verifying policy requirements, confirming invoices match to Purchase Order and Packing List, and General Ledger coding is correct (company, department, division, location, and physician).
• Monitors end-to-end payment process, monitoring and resolving issues. Provides support to research and reconcile payment issues. Reviews company-wide open Purchase Orders and vendor activity to ensure accounts are current to maintain vendor relationships to support operational purchasing requirements.
• Manages the posting of Accounts Payable transactions to accounting system that directly impact Company and Departmental Financial Statements, including but not limited to ACH, Check, Journals, Refunds, Voids. Resolve issues that arise from data or software issues. Supports software interface processes.
• Supports development of payment processes for additional entities as they come with the CPMP scope of responsibility.
• Reviews and approves pre-approval forms and cell phone agreement forms, managing inquiries relating to related policies.
• Manages the Accounts payable team, focusing on employee development and growth.
• Performs all functions of T&E Software administration; including user management, general ledger dimensions, policies, and new features as they become available. Serves as expert user for T&E and Procurement Software; developing training materials and communications to assist with knowledge transfer to new employees and proficiency of department AP leads Trains and becomes lead on reporting capabilities of T&E software, learning how to access, manipulate, and/or print reports as needed.
• Communicates effectively and timely to department and vendor inquiries, develops and maintains effective working relationships with department and vendor contacts. Leads by example
• Guides and trains supervisors and staff to develop a clear understanding of financial policies, procedures and…