Bilingual Accounts Payable Specialist

Job Title:

Bilingual Accounts Payable Specialist (English / Spanish)

The Accounts Payable Specialist plays a vital role in supporting financial operations by ensuring the timely and accurate processing of outgoing payments, maintaining strong vendor relationships, and upholding the integrity of financial records. This role requires a bilingual (English/Spanish) professional who is analytical, well-organized, and capable of managing high-volume vendor communications and multiple priorities in a fast-paced environment. Strong experience with ERP systems, automated payment portals, and internal controls is essential.

• Review, validate, and process incoming invoices and payment requests for accuracy, proper approvals, and policy compliance.
• Match invoices to purchase orders or work orders where applicable.
• Enter invoices efficiently into ERP and automated accounts payable platforms.
• Assist with payment runs via check, ACH, and electronic payment portals, monitoring vendor terms to ensure timely processing.
• Assist in month-end closing processes by reconciling accounts and reviewing outstanding transactions to support accurate expense allocation.
• Maintain organized AP transaction records to support internal and external audits.
• Generate AP aging, payment status, and vendor metric reports to assist with month-end close.

• Serve as a primary point of contact for vendor inquiries, conducting professional written and verbal communication in both English and Spanish.
• Reconcile vendor statements, proactively follow up on outstanding or disputed balances, and resolve discrepancies.
• Coordinate new vendor onboarding documentation and system set-up.
• Maintain strong relationships with external vendors and internal staff to ensure smooth operational workflow.

• Language: Professional fluency in both English and Spanish (written and verbal) is required
  .
• Education: Bachelor's degree in Accounting, Finance, or a related field preferred; relevant experience will be considered in lieu of a degree.
• Experience: 1-3 years of hands-on Accounts Payable or Finance experience in a corporate environment.
• Systems: Familiarity with major ERP platforms (e.g., Net Suite) and automated AP portals (e.g., Tipalti, Coupa).
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite, with intermediate-to-advanced Excel skills.
• Core Competencies: Strong analytical and problem-solving skills with high attention to detail and sound judgment regarding internal financial controls.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada:
Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee…