Accounts Payable Specialist

Client: Established facilities services organization
Title: Accounts Payable Specialist (Bilingual, English/Spanish)
Salary: $65,000-$70,000
Location: Long Island City, NY | Fully onsite for the first 90 days, then hybrid based on business needs

A well-established organization in Long Island City is seeking a Bilingual Accounts Payable Specialist to join its Finance team on a full-time, permanent basis.

This is a strong opportunity for an experienced AP professional who is comfortable working in a fast-paced, high-volume environment and managing both transactional responsibilities and frequent vendor and internal communication. The role will support invoice processing, payment activity, vendor reconciliations, month-end close, financial recordkeeping, and audit-related requests.

• Review, validate, code, and process a high volume of invoices and payment requests accurately and promptly.
• Verify appropriate approvals and supporting documentation, including purchase orders, work orders, receiving documents, and other backup when applicable.
• Assist with daily payment runs, including checks, ACH transfers, electronic payment portals, and other approved payment methods.
• Monitor vendor payment terms and outstanding balances to help ensure timely and accurate payments.
• Reconcile vendor statements and research discrepancies involving invoices, payments, credits, balances, or missing documentation.
• Respond to a high volume of vendor and internal employee inquiries regarding invoices, payment status, account balances, and reconciliation issues.
• Assist with new-vendor onboarding, documentation collection, verification, and system setup.
• Maintain accurate and organized AP records, approvals, payment documentation, and vendor files.
• Prepare and review reports related to AP aging, payment status, vendor activity, and other accounts payable metrics.
• Assist with month-end close, account reconciliations, outstanding transaction review, and discrepancy research.

• Bachelor's degree in Accounting, Finance, Economics, or a related field required.
• Bilingual fluency in English and Spanish required.
• 2-3+ years of hands‑on accounts payable experience.
• Tipalti experience highly preferred.
• Net Suite or comparable ERP experience preferred.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

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