Payroll Manager

Position Overview

We are seeking a highly detail-oriented Payroll Manager to oversee payroll administration, contractor financial records, surety-related fund disbursements, and escrow management for construction clients.

This is a hands-on position with significant responsibility for Quick Books, Work-in-Progress (WIP) reporting, payroll, lien waivers, union compliance, and contractor funds control
. The ideal candidate will have strong payroll experience and be comfortable reviewing financial information, managing payroll across multiple platforms, and working directly with contractors, banks, unions, and remote support staff.

A strong working knowledge of Quick Books and construction job costing/WIP schedules is essential would-be a plus but not a mandate!

• Oversee contractor Quick Books records and ensure transactions, job costs, and financial data are accurate and properly coded.
• Manage and review the work of virtual accounting assistants responsible for maintaining contractor books.
• Prepare, review, and maintain Work-in-Progress (WIP) schedules for multiple construction projects.
• Review contract values, billings-to-date, estimated costs to complete, and percentage-of-completion calculations.
• Identify discrepancies between WIP schedules and Quick Books job-cost information.
• Monitor over-billings, under-billings, job profitability, and other key construction accounting metrics.
• Ensure financial information is accurate, current, and audit-ready.

• Process weekly payroll for multiple construction contractors.
• Manage payroll across multiple systems, including platforms such as ADP, Paychex, and certified payroll systems.
• Ensure payroll is processed accurately and on schedule.
• Review payroll information against project, union, and contractual requirements.
• Coordinate with contractors and virtual support staff to resolve payroll discrepancies.

• Establish and administer 2-3 escrow accounts in connection with contractor funds-control arrangements.
• Monitor contractor funds and ensure disbursements comply with surety, escrow, and contractual requirements.
• Review and approve documentation supporting fund disbursements.
• Maintain accurate records of escrow activity and contractor obligations.
• Serve as a key point of contact with banking partners regarding escrow and funds-control matters.

• Hands-on Quick Books experience a PLUS
  , including construction job costing and reviewing work completed by others.
• Direct experience preparing or overseeing WIP schedules in a construction environment.
• Understanding of billings-to-date, cost-to-complete, percentage-of-completion, and over/under-billing.
• Experience processing payroll using multiple payroll systems.
• Strong Excel and financial reporting skills.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple contractors, projects, deadlines, and financial requirements simultaneously.
• Comfortable working directly with contractors, banks, unions, and other external stakeholders.
• Experience managing or directing remote/virtual staff.