Accounts Payable Manager

Thank you for considering Progyny!

We're hiring a talented hands-on Accounts Payable Manager to lead the day-to-day Accounts Payable function while actively participating in invoice processing, payment execution, vendor management, reconciliations, and issue resolution. This role is responsible for ensuring that vendor invoices and employee expenses are processed accurately, efficiently, and in accordance with company policies and internal controls.

The ideal candidate is a detail-oriented working manager, comfortable balancing team leadership with transactional responsibilities in a high-volume, deadline-driven environment.

• Manage and actively participate in the complete accounts payable cycle, from invoice receipt through payment and reconciliation

• Review, code, and process vendor invoices

• Prepare, review, and execute payment runs via ACH, wire transfer, check, and other approved methods

• Maintain accurate vendor records, including payment terms, tax documentation, banking details, and contact information

• Establish and enforce controls for vendor setup and changes to help prevent errors and fraud

• Review employee expense reports and corporate card transactions for accuracy and policy compliance

• Reconcile accounts payable subledger activity to the general ledger and resolve outstanding differences

• Monitor outstanding invoices, payment status, discounts, credits, duplicate payments, and aged items

• Respond promptly to vendor inquiries and resolve payment, pricing, and invoice discrepancies

• Manage annual Form 1099 preparation and filing, where applicable

• Support cash-flow planning by providing accurate payment forecasts and upcoming obligation reports

• Partner with Procurement, Accounting, Treasury, Operations, and other departments to improve the procure-to-pay process.

• Develop, maintain, and enforce Accounts Payable policies, procedures, and internal controls.

• Identify opportunities for automation, process improvement, and increased efficiency

• Support internal and external audits by preparing requested documentation and explanations

• Supervise, train, and develop accounts payable team members where applicable

• Track and report key performance indicators such as invoice-processing time, on-time payment rate, exception volume, and outstanding items

• Provide coverage for daily accounts payable activities and perform other accounting duties as needed

• BA/BS in Accounting, Finance, Business Administration, or related field required

• 5-8 years of progressive accounts payable or accounting experience required

• Prior supervisory or team-lead experience preferred

• Strong understanding of entire accounts payable and procure-to-pay cycles

• Experience with general ledger reconciliations, accruals, and month-end close

• Knowledge of vendor tax reporting, including Forms W-9 and 1099

• Successful experience managing electronic payments including ACH and wire transfers

• Strong Microsoft Excel skills required, experience with Intacct and Concur preferred

• Proven analytical, organizational, and problem-solving abilities

• Excellent attention to detail and ability to manage competing deadlines

• Outstanding customer-service and communication skills

• Ability to handle confidential financial and vendor information appropriately

• Experience in a high-volume, multi-entity, or multi-location environment preferred

The successful candidate will maintain an accurate and efficient accounts payable operation, ensure vendors are paid on time, strengthen controls, resolve issues quickly, and improve processes while remaining directly involved in daily accounts payable activities.

This is not a digital nomad or remote international position; candidates must be based in the United States. Progyny is unable to…