Billing Coordinator Job New York New York USA,Accounting

The Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities

Compile and process a high volume of attorney bills to clients on a monthly basis

Review and edit pre-bills in response to attorney and secretary requests

Apply retainer/on-account funds as directed by attorney and as per Firm policy

Process write-offs following Firm policy

Execute complex bills, such as multiple discounts by matter, split party billing, and prepare electronic bills in a timely manner

Submit invoices electronically and assist in resolving issues that might arise

Review and verify accuracy of billing supporting documentation as required

Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner

Identify and resolve billing inaccuracies

Create billing schedules and various other billing analyses as required

Effectively interact and communicate with attorneys, secretaries and clients

Distribute monthly partner reports

Review and update comments for reports distributed to the Finance Committee and Partners

Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues

Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances

Observe confidentiality of client and Firm matters

Provide backup assistance as needed

Assist with special projects as needed

Perform other duties as assigned

Required Skills

Ability to effectively communicate and present information verbally and in writing

Ability to work effectively as an individual and within groups

Ability to use an accounting calculator

Proficiency in MS Office Suite, particularly in Excel

Must be detail oriented and organized

Ability to work with a high degree of accuracy

Excellent analytical and problem-solving skills

Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Ability to adapt to all work situations in order to achieve desired results

Flexibility to work additional hours as needed

Required Experience

1 to 2 years of billing experience in a large law firm required.

Preferred Experience

A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred. Knowledge of 3E billing system or comparable billing program preferred.

Required Education

High School diploma or GED equivalent.

Preferred Education

Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience.

Salary Information

NY Only:
The estimated base salary range for this position is $80,000 to $95,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

This role is non-exempt meaning it is overtime pay eligible.