Maternity Coverage: Accounts Payable Specialist

Maternity Coverage:
Accounts Payable Specialist

Job Description

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call.this is contract!

We are seeking an Accounts Payable/Receivable Specialist to join our Finance team based in NYC. As an AP/AR Specialist, you will oversee payment and disbursement functions for designated entities, ensuring adherence to established guidelines and policies. You will guarantee the accurate and timely payment of expenses and assets while maintaining precise records of all transactions. Your meticulous attention to detail and commitment to excellence will contribute to the seamless financial operations.

• Process and record all accounts payable transactions with proper account coding, authorization, and payment terms.
• Perform timely Intercompany Confirmations.
• Review, approve, and ensure correct purchasing channels are being used.
• Reconcile travel expenses monthly with the general ledger.
• Prepare CONCUR Monthly Accruals.
• Oversee data management and reporting, including cardholder listings, account status, and terminations.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and record journal entries.
• Provide audit documentation as requested.
• Manage P-Card process including maintaining, reconciling, uploading, and ensuring all information is accurate.
• Ensure T&E accuracy and compliance with company policies.
• Execute store creations in SAP and ensure accuracy.
• Ensure accurate vendor setup by verifying information and confirming vendor creation.
• Terminate accounts timely and notify about outstanding balances and delinquent accounts.
• Respond to vendor and employee invoice inquiries.
• Assist in month-end closing and audits to ensure accurate financial reporting.
• Participate in ad-hoc projects and systems improvement.
• Act as a business partner with stores and corporate partners.
• Perform other duties as requested by management.

• 2-3 years of prior accounts payable or accounting work experience within retail and/or multinational companies.
• Advanced knowledge of Excel, SAP, and Concur.
• Experience with invoice processing, purchase order, payable, reconciliation, and three-way matching.
• Detail-oriented with a sense of urgency.
• Excellent organizational and time management skills.
• Strong verbal, written, and presentation communication skills.

• Experience in a collaborative and fast-paced environment.
• Ability to demonstrate work efficiency and excellence.

The position requires 4 days per week on-site in the Corporate Office, located in the heart of Midtown, Manhattan.

This is a Contract position based out of New York, NY.

The pay range for this position is $23.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New York,NY.

This position is anticipated to close on Mar 20, 2025.

Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.